Payroll Administrator

Payroll Administrator

The ideal Payroll Administrator candidate will be responsible for with the quick and efficient processing of payroll. The ideal candidate must have strong analytical thinking skills, an attention to detail, and most importantly, the ability to retain confidential information. Excellent interpersonal skills, pleasant phone manner, efficient typing ability (data entry), and familiarity with payroll software.

Include the following. Other duties may be assigned.

• Process and issue employee paychecks and statements of earnings and deductions.
• Compute wages and deductions, and enter data into computers.
• Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.
• Compile employee time, production, and payroll data from time sheets and other records.
• Review, correct and enter time sheets into database and payroll software for multiple unions and nonunion employees on a weekly basis; payroll is in-house so this also includes printing and distribution of checks
• Review and enter new hire paperwork data into software and file into employee personnel files.
• Process certified payrolls accurately on a monthly basis.
• Familiarity with different union fringes and benefits for processing purposes.
• Review all I-9's, enter into E-Verify, print and pass records onto Human Resources for review then file accordingly.
• Generate and distribute necessary reports internally and externally.
• Gather documentation for company audits on a timely basis.
• Process and mail checks for vouchers.
• Assist Human Resources with employee verifications and scanning of employee personnel files pursuant to legal requests.
• Maintain utmost confidentiality of company information.
• Comply with I.S.O. 9000:2015 operations work instructions and Company established policies and procedures.
• Escalate critical and/or sensitive issues to the CFO with recommendation for resolution.
• Perform additional assignments as required by the company or as directed by management.

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PREFERRED EDUCATION and/or EXPERIENCE

• 2 - 5 years working in a payroll capacity, preferably with other mechanical and electrical construction or union contractors.
• Bachelor's Degree or currently pursuing preferred.
• Working knowledge of the construction industry, operations management, and safety practices a plus.
• Working knowledge of federal, state, and city regulations and guidelines.

PREFERRED SKILLS and ABILITIES

• Vista / Viewpoint payroll experience a plus
• Excellent organization, communication, and interpersonal skills
• Time management skills – ability to meet frequent deadlines
• Strategic, analytical, and multi-tasking skills
• Attention to detail

COMPUTER SKILLS

• Must demonstrate proficiency in Microsoft Office applications, (i.e. Outlook, Word and Excel).
• Working knowledge of payroll, project and financial software.

Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.

This job will remain posted until filled