Liturgy Assistant

Job Description

Job Description

Description:

Job Description: Assistant to the Director of Liturgy

Reports to: Peggy Finan, Director of Liturgy

Hours and Pay: Full-time, non-exempt/hourly, 40 hours/week, flexible, some weekends and some evenings.

Requirements: Educational & Experience:

· Proficiency in Microsoft Office Suite, especially Excel, Word, and PowerPoint

· Ability to learn parish and organizational management software used in STM

· Ability to work in fast-paced environment, manage multiple tasks, attention to detail

· Strong Verbal and written communication skills

· Working knowledge of or the ability to learn Catholic Liturgical Norms

Be a fully initiated Catholic in the communion of the Catholic Church and intentionally living out the five precepts of the Church (CCC 2041-2043).

Refrain from promotion or approval of, or the living out of, any conduct or lifestyle that would reflect discredit or disgrace on, or cause scandal in relationship to, the Archdiocese of Denver, or considered to be in contradiction with Catholic doctrine or morals.

Essential Duties:

Most essential items and focus of the role.

· Administrative support of the Director of Liturgy

· Create and manage the schedule of Liturgical Ministers for Masses, confessions and other liturgical events

· Assist in the Management of the Adoration Chapel

· Because the liturgical life of the Church is central to parish operations, this role requires availability during significant feast days and liturgical seasons, including Christmas, Holy Week, Triduum, and other major parish celebrations.

Responsibilities:

· Manage and prioritize the Director’s calendar, appointments and scheduling needs

· Manage monthly meeting schedule for liturgy sacristans and weekly meetings with liturgy staff

· Draft, proofread and format emails, reports, spreadsheets

· Maintain digital and physical filing systems

· Create and process check requests, invoices, reimbursements, priests Mass Intentions, Bination and Archdiocese Mass Intentions

· Assist with preparations for weekly and special liturgies

· Assist in the creation of annual Mass Intention and Liturgical calendar

· Prepare monthly materials for Homily Preparation Meetings

· Prepare, distribute and post updated liturgical calendars weekly

· Prepare weekend sacristan basket

· Manage weekend Mass counts and October Mass counts

· Coordinate confession and Holy Hour liturgies as well as special/large confession services

· Assist with communications to clergy, liturgy staff and liturgical ministers as needed

· Assist with communications between Director and other departments

· Manage the databases for Liturgical Ministers and Perpetual Adoration

· Create quarterly the schedule for all liturgical ministries

· Assist and communicate with minsters and ministry leads as needed

· Coordinate and communicate altar server training

· Track weekly altar server hours and communicate as servers progress

· Manage volunteers for laundering and organizing altar server vestments

· Conduct a weekly inventory of disposable liturgical supplies

· Manage inventory of annual liturgical orders – ashes, palms, novena cards, etc.

· Create and manage an inventory of all capital liturgical supplies, including seasonal items

· Maintain liturgical carts for satellite liturgical locations

· Maintain all liturgy storage areas

· Maintain confessionals

· Assist in the management of the Adoration Chapel

· Coordinate Mother's Day, Father's Day and All Souls prayer intention envelopes and other special events as needed, such as Epiphany water bottles, chalk & prayer

· Organize and Coordinate with Communications for any weekend events or giveaways

· Prepare signage for the church, narthex, Adoration Chapel, parking lots;

· Prepare daily altar announcements

· Create and coordinate an ongoing prayer ministry for all liturgical ministries

· Attend and participate in monthly Liturgy Department, Pastoral Staff and other meetings

· Sacristan a 9am Mass (Friday) and cover other daily Masses when needed

· Sacristan funeral Masses, special event Masses, weekend Masses, Holy Days of Obligation and Holiday Masses as needed

· Anticipate needs and proactively solve problems before they arise

· Ability to handle confidential or sensitive matters discreetly

· Other duties as assigned by supervisor

Physical Requirements: Visual acuity both near and far, manual dexterity with good eye/hand coordination, good hearing, and speech; ability to sit for extended periods; ability to stand and walk for extended periods of time; kneel, stoop, bend, lift, and squat as necessary to perform the duties of the position; ability to lift/move objects of up to 25 pounds in weight.