Administrative Assistant

About Us QISG leverages Quanta’s comprehensive resources to deliver collaborative solutions for our partners' energy infrastructure needs. We use in-house talent, expertise and resources to plan, design, engineer, manage, conduct maintenance on and construct projects. Our turnkey service capabilities provide our customers with efficiency, consistency, attention to detail and safe execution. The QISG team brings together Engineering, Safety, Quality, Material Procurement, QA/QC, Right-of-Way Acquisition, Scheduling, Environmental Planning, Permitting, Title and Land Management expertise that ensure outstanding results for our clients. About This Role The Administrative Assistant provides direct administrative support to the leadership team at QISG. What You'll Do Answer and transfer incoming phone calls, screening when necessary Welcome and direct visitors and clients Retrieve information as requested from records, email, minutes, and other related documents; prepare written summaries of data when needed Respond to and resolve administrative inquiries and questions Assist with the coordination and planning of company events and meetings Maintain office supplies inventory; anticipate supplies needs; place and expedite supply orders and verify receipts Maintain conference rooms, kitchen, and other meeting rooms Coordinate visitor and/or new hire seating Retrieve and distribute office mail; send outgoing mail and prepare FedEx packages Adhere to internal standards, policies, and procedures Perform special projects and complete other duties as assigned or requested Send, receive, and pick up mail/packages from the Post Office, UPS, FedEx, etc. Distribute mail and packages to the intended recipient Order and refill supplies in the breakroom/office Coffee items Water Snacks Office supplies Replace HR posters as they get updated/delivered Help with onboarding new hires by distributing swag and performing the I-9 verification Maintain the AED machine in the office and complete monthly checks Maintenance and upkeep of the office space Report any repair needs to the supervisor Assist with arranging repair service from property management Conference room scheduling Assist with catering food as needed Perform special projects and complete other duties as assigned or requested What You'll Bring High School diploma, or equivalent 3+ years’ experience in an administrative support role Ability to influence and communicate effectively with other team members Strong problem evaluation/solving skills Strong team building skills Strong organizational and time management skills Strong communication skills (verbal and written) Strong computer skills (Microsoft Office) What You'll Get QISG Benefits Highlights Competitive Compensation Comprehensive Health Coverage - Multiple Medical, dental & vision plans with 100% preventive care 24/7 telehealth (Teladoc) Employee Assistance Program (EAP) Company-funded HSA and pre-tax savings options 401(k) Retirement Plan No-cost Short- and Long-term Disability Employer-paid basic Life & AD&D Insurance Paid Time off (PTO) and 10 Paid Holidays Paid Parental leave Education Reimbursement and Professional Development Employee discount program and optional insurance offerings: Identity Theft Protection Accident Insurance Voluntary Life (spouse and child) Critical Illness Hospital Indemnity Pet Insurance Compensation Range The anticipated compensation for this position is USD $40,000.00/Yr. - USD $80,000.00/Yr. depending on experience and qualifications. Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact the Company’s Human Resources department. #J-18808-Ljbffr