Executive Assistant of Superintendent and BOE - Stansberry Leadership Center

Executive Assistant of Superintendent and BOE

The job of Executive Assistant of Superintendent and BOE was established for the purpose of assisting the Superintendent in the daily operation of the district as well as the planning, implementing, directing and maintaining of District programs by providing a wide variety of complex and confidential administrative and secretarial support; analyzing requests and providing recommendations for action; communicating information on behalf of the district and the governing board to its staff, other districts, public agencies, etc.; and overseeing assigned personnel.

This job is distinguished from similar jobs by the following characteristics: this position is an executive level clerical support position requiring a high level of confidentiality, skills and organization.

This job reports to Superintendent and Board of Education (BOE)

Essential Functions

• Attends Board meetings, public hearings and work sessions for the purpose of providing information, recording minutes; coordinating materials distribution and/or supporting the needs of attendees.
• Compiles data from a wide variety of diversified sources for the purpose of preparing reports, making recommendations; and/or preparing information for assigned administrator.
• Coordinates a wide variety of projects, activities and/or events for the Superintendent and Board for the purpose of completing activities and/or delivering services in a timely fashion.
• Maintains a wide variety of complex manual and electronic documents files and records for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Monitors a variety of activities on behalf of assigned Administrator for the purpose of achieving goals and meeting target dates in compliance with established guidelines and regulatory requirements.
• Oversees the work activities within the office for the purpose of organizing assignments, monitoring progress, and ensuring completion within established guidelines.
• Participates in a variety of meetings, workshops, and/or trainings for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees.
• Prepares and processes a wide variety of complex written materials for the purpose of communicating information and/or creating documentation in compliance with established guidelines.
• Reconciles account balances for assigned budget categories for the purpose of maintaining accurate account balances.
• Represents the Office of the Superintendent in the Superintendent's absence for the purpose of addressing matters that require immediate attention.
• Researches a variety of topics for the purpose of providing information and/or recommendations and/or addressing a variety of administrative requirements.
• Responds to a wide variety of calls, concern and/or complaints for the purpose of resolving problems, providing information and/or referring to appropriate personnel.
• Schedules a wide variety of activities and sets priorities for the purpose of making necessary arrangements for the Superintendent, other administrators and/or board members.
• Supports Superintendent and Governing Board for the purpose of providing assistance with their functions and responsibilities.

Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Skill-Based Competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications; planning and managing projects; preparing and maintaining accurate records; and utilizing delegated authority.

Knowledge-Based Competencies required to satisfactorily perform the functions of the job include: school district operations and philosophy; concepts of grammar and punctuation; and business telephone etiquette including diplomacy, calm manner and diffusing anger.

Required Testing: None Specified

Certificates & Licenses: None Specified

Continuing Educ. / Training: None Specified

Clearances: Criminal Justice Fingerprint/Background Clearance

FLSA Status: Exempt