Payroll Specialist

Payroll Specialist

The Business Office will support the vision for Camden City School District by providing sound fiscal management, quality services and business solutions. The Payroll Specialist is responsible for the accurate and timely processing of district payrolls, ensuring compliance with federal and state regulations, district policies, collective bargaining agreements, and all reporting requirements of the New Jersey Division of Pensions & Benefits (NJDPB). This role supports employees with payroll, and pension inquiries, maintaining meticulous financial and personnel records and exceptional customer service.

Required: H.S Diploma At least 5 years of related work experience, preferred with at least-3 years of finance or payroll related experience strongly preferred, ideally in a non-profit, education, consulting and/or entrepreneurial environment working in settings that serve low-income students and communities Experience with compiling and analyzing data to drive decision-making Demonstrated skills in database management and record keeping Knowledge of a variety of Microsoft programs including, Google, Excel, Word, Access and PowerPoint record keeping and data processing. Demonstrated experience working with online payroll data systems A valid driver's license as well as current insurance and vehicle with valid registration Required criminal history background check, physical and proof of U.S. citizenship or legal resident alien status

Core Responsibilities Major responsibilities of the role include, but are not limited to:

• Payroll Processing Prepare, audit, and process biweekly/semimonthly payrolls for all district employees. Verify timesheets, attendance records, stipends, overtime, and supplemental pay. Ensure payroll accuracy in accordance with employment contracts, salary guides, and board-approved actions. Maintain payroll records, deductions, and adjustments in the district's payroll/HRIS system. Reconcile payroll reports and coordinate with Finance for posting and year-end reporting.
• Employment Verification Forms (financial) Quality checks the direct deposit status of new hires to ensure their paychecks are activated into the direct deposit system in a timely manner Inputs employees' pay and deductions into the district's payroll data system Responds promptly to all employee inquiries regarding pay calculations with clear, accurate information Compiles and records data for monthly and quarterly reports for the Supervisor of Payroll and other Finance team leaders Supports the Division of Talent and Labor Relations in providing payroll orientation for new employees during the onboarding process Verifies that all new hire paperwork has been entered into the district's human resources information system accurately in close collaboration with the Division of Talent and Labor Relations Assists in the maintenance of financial controls and audit trails for all payroll transactions School Business Administrator or designee with reconciling and preparing various balance sheet reconciliations Maintains data integrity of the District Personnel Recordkeeping System (PCR) by providing payroll data and reporting Supports project management of new data and budget initiatives related to payroll and human resources processes Prepares all salary adjustments relating to personnel actions
• Cross Platform Training in the NJ Division of Pension & Benefits (NJDPB) Responsibilities Assist when necessary: Process enrollments, terminations, and changes for all pension-eligible employees (TPAF, PERS, PFRS if applicable). Complete and submit required NJDPB forms, including: Enrollment Applications Transfer Forms Withdrawal/Loan Requests Retirement Applications Maintain compliance with NJDPB rules regarding: Pension eligibility, Breaks in service The accurate determination of pensionable vs. non-pensionable earnings In coordination with the Senior Manager of Payroll, support the submission of the Quarterly Reports of Contributions (ROC) and reconcile pension deductions. Support payroll in the process TPAF/PERS loan deductions and ensure accurate remittance. Monitor and update EPIC and MBOS transactions timely. Support the Payroll Supervisor in any retroactive adjustments when collective bargaining agreements are reached. Ensure compliance with Chapter 78 and Chapter 44 health benefit contribution requirements. Complete the required Chap 44 health benefit report due annually Maintain accurate records for PERS/TPAF service credit, leaves of absence, and arrears

Core Competencies An ideal candidate for this role will demonstrate the following and/or have experiences with: Exceptional time management and organizational skills Strong technical experience with financial tools data management systems Expert budget analysis capability Extraordinary attention to detail, with a focus on quality checking work to ensure 100% accuracy Strong oral and written communication skills Excellent interpersonal and communication skills; ability to communicate and work with all levels of employees and teamwork skills Flexible, optimistic approach; committed to overcoming challenges; comfortable with change and ambiguity Ability to work independently and manage multiple responsibilities simultaneously Ability to deliver work on-time at all times for high-stakes, critical deadlines Systems thinker with a demonstrated ability to design disciplined and sustainable processes and systems that produce strong results Desire to grow professionally and seek out new opportunities to learn Integrity and clarity in all communications and interactions Commitment to the success of all Camden students; specifically, to raising the academic achievement of children in high-poverty communities Ability to thrive in a fast-paced and achievement-oriented environment Strong problem-solving and project management skills

Terms of Employment Twelve-month position. Salary, benefits, and conditions of employment shall be in accordance with Board policy and applicable employment agreements. Evaluation Performance shall be evaluated annually in accordance with Board policy, administrative regulations, and district leadership evaluation procedures. Reports To: Senior Manager of Payroll Work Year: Twelve (12) Months Classification: Non-Affiliated Administrator (or Confidential/Managerial as applicable to district structure) Minimum Starting Salary: $75,000.00 Maximum Starting Salary: $100,000.00 Residency Requirement Under New Jersey's "New Jersey First Act" (N.J.S.A. 52:14-7), all employees of New Jersey public school districts must maintain bona fide New Jersey residency as a condition of employment. Candidates must already reside in New Jersey or establish residency within the required timeframe after hire. Current employees who were hired on or before September 1, 2011 are exempt from this requirement and may continue to reside outside the state. In limited circumstances, applicants may request a residency waiver through the state's Employee Residency Review Committee if they can demonstrate critical need or hardship; approval is not guaranteed.

THE CAMDEN CITY SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER (Pending availability of funds and Superintendent's approval)