Accounts Payable Associate

Accounts Payable Associate

Philadelphia, PA

Overview

Position Type Full Time Category Accounting

Description

Summary: Responsible for reviewing and ensuring that all invoices are posted properly for specific vendor accounts. The Associate role is developmental and is appropriate for a new college graduate with limited to no experience.

Essential Duties and Responsibilities:

• Review, code, match and enter/upload vendor invoices. Reconcile processed work by verifying entries and comparing system reports to balance.
• Pay vendors by monitoring discount opportunities. Verify Federal ID numbers, schedule and prepare payments, resolve purchase orders, contract, invoice or payment discrepancies and documentation. Ensure credit is received for outstanding memos. Issue stop payments or purchase order amendments.
• Respond to inquiries from vendor and other internal departments requesting status of payments
• Verify vendor accounts by reconciling monthly statements and related transactions
• Prepare, save and attach required documents.
• Resolve pricing or receiving discrepancies.
• Special projects and tasks as assigned

Qualifications

What we look for in a candidate:

• Associates Degree in Accounting or related field with 0-1 year of relevant experience
• Detail oriented and thorough in completing duties and responsibilities
• Ability to coordinate numerous tasks and complete those tasks within given deadlines
• Good communication skills and ability to effectively interact with others
• Ability to identify and report problems associated with the daily work routine and provide suggestions for correction of those problems
• Highly skilled in data entry
• Proficiency in Microsoft Office and other department specific software is required

Additional skills, knowledge, and abilities:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.
• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand, walk, and reach with hands and arms.
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
• Ability to multi-task and handle a fast paced environment. Accuracy, reliability, and dependability are a must. Able to work well with others, both inside and outside the office.

Almo is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.