Talent Coordinator

WHO WE ARE LOOKING FOR Our Client is seeking Talent Acquisition Specialists to support high-volume hiring in a fast-growing manufacturing environment. This role focuses on coordinating and supporting the hiring process in partnership with the Company's designated RPO provider. This is not a direct recruiting role and does not include candidate sourcing or requisition ownership . Instead, this position plays a critical role in ensuring interview coordination, candidate flow, pre-employment compliance, and onboarding readiness are executed efficiently to support aggressive hiring targets. You'll thrive in this role if you enjoy a fast pace, high impact work, and keeping complex processes organized and moving forward. Work Schedule and ONSITE in Warsaw: 8:30 am - 5 pm, 30 minute lunch (we ask for all to be flexible as we continue to grow) WHAT YOU GET TO DO Talent Acquisition Support (Coordination-Focused) Coordinate recruiting activities in partnership with the Company's designated RPO provider; this role does not perform sourcing or direct recruiting Support end-to-end interview scheduling, coordination, and candidate flow management Partner with interview teams to drive timely and effective hiring decisions Maintain accurate, complete, and audit-ready interview documentation Ensure candidate evaluations align with defined role requirements and established hiring criteria Monitor staffing plans, including backfills, to ensure alignment with ramp targets and forecasted hiring needs Candidate Experience & Hiring Coordination Serve as a key point of contact for candidates throughout the scheduling and pre-start process Provide clear communication on interview logistics, next steps, and onboarding requirements Support offer coordination and handoffs in partnership with the RPO and HR team Ensure a consistent, positive, and timely candidate experience Pre-Start & Compliance Tracking Track, monitor, and drive completion of all pre-employment requirements, including: - Drug screenings - Background checks - Employment eligibility documentation (Form I-9 and supporting documentation) Follow up with candidates to resolve missing or incomplete onboarding requirements Maintain accurate onboarding and compliance status records in Company-designated systems Onboarding Administration Manage onboarding workflows in alignment with Company policies and procedures Ensure all required onboarding documentation is completed prior to orientation Coordinate onboarding timelines to align with scheduled orientation sessions Escalate risks, delays, or compliance issues to Company leadership as needed Reporting & Hiring Support Track hiring progress against staffing plans and ramp targets Support reporting related to hiring readiness, onboarding status, and candidate flow Identify risks, delays, or bottlenecks impacting hiring timelines Participate in regular hiring reviews and operational check-ins WHAT YOU BRING TO THE TEAM Required Qualifications High school diploma or equivalent (Bachelor's degree preferred). 2+ years of recruiting or talent acquisition experience. Experience supporting high‑volume hiring environments. Strong organizational and time‑management skills. Clear, professional communication and relationship‑building ability. Preferred Qualifications Manufacturing or hourly workforce recruiting experience. Experience using an ATS or HRIS system. Ability to support multiple requisitions simultaneously. Willing to coach the more technical skills if inter-personal & communication skills are exceptional