Team Assistant, Middle Market

Administrative Support For Chief Underwriting Officers

As a key member of the Middle Market organization, you will provide dedicated administrative support to the Chief Underwriting Officers, ensuring smooth day-to-day operations and enabling them to focus on strategic priorities. Your organizational skills and attention to detail will be vital in managing travel, expense reporting, and a variety of ad hoc administrative tasks. You will be a proactive team player, maintaining high standards of professionalism and confidentiality while supporting the leadership team.

Your essential responsibilities will include:

• Travel & Logistics Management: Coordinate complex travel arrangements including flights, hotels, transportation, and dining reservations. Prepare detailed travel itineraries and ensure all logistical details are aligned.
• Expense & Invoice Processing: Prepare, review, and submit expense reports for the CUOs and other team members. Track and reconcile expenses, ensuring compliance with company policies. Assist with invoice processing and vendor payments.
• Administrative Support: Manage calendars, schedule meetings, and coordinate logistics for internal and external engagements. Prepare and distribute meeting agendas, materials, and follow-up items. Take meeting minutes, draft summaries, and track action items.
• Ad Hoc Tasks & Special Projects: Support the team with various administrative projects, including preparing presentations, reports, and communications. Assist with event planning and coordination for team meetings, town halls, and off-site gatherings.
• Stakeholder Interaction: Act as a point of contact for internal and external stakeholders, fostering positive relationships and ensuring timely communication.
• Reporting & Documentation: Maintain organized files and documentation, ensuring easy retrieval and accuracy. Support with reporting and data entry as needed.

You will report to the Chief Underwriting Officer, General Industries & Excess.

We're looking for someone who has these abilities and skills:

• Robust organizational skills with the ability to prioritize and manage multiple tasks efficiently.
• Experience managing travel arrangements, expense reports, and general administrative functions.
• Excellent communication skills, both written and verbal, with a professional demeanor.
• Proactive mindset, able to anticipate needs and act independently with minimal supervision.
• High level of discretion and confidentiality handling sensitive information.
• Tech-savvy with proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
• Positive attitude, team-oriented, with a "can-do" approach to support the executive team.

Who we are: AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational individuals we don't just provide re/insurance, we reinvent it.