Procurement Specialist

Job Title

Purchasing Advisor

Job Description

Advises departments on purchasing policies and procedures and provides options for vendor sources. Prepares open market bids and issues purchase orders for existing contracts. Confers with University departments regarding requirements, specifications, and deliverables of products and services. Ensures compliance with the Board of Regents (BOR) and The University System of Georgia (USG) policy requirements and regulations.

Responsibilities

KEY RESPONSIBILITIES: 1. Responsible for reviewing and analyzing purchase requisitions 2. Investigates and develops sources of supply 3. Evaluates requisitions and initiates bidding process within assigned product lines 4. Reviews contracts and quotes for appropriateness, timeliness, and cost 5. Prepares and issues Request for Quotes and Sole Source/Sole Brand 6. Conducts market research and assists with the preparation of Requests for Proposals and/or Requests for Information under the guidance of department leader 7. Interprets purchasing policies and procedures to departments and vendors 8. Analyzes bids, quotes, and proposals for adherence to specifications and recommends contract awards 9. Prepares contract amendments for public notices, contract assessments and renewal documents and written materials 10. Assists with monitoring vendor and supplier performance for compliance with contract requirements 11. Maintains manual and electronic documents, files, and records 12. Performs purchase order close-out and expedites open and/or blanket purchase orders 13. Assists in resolving billing issues associated with open purchase orders and coordinates resolution of purchase order payment issues with Accounts Payable 14. Verifies item descriptions and amounts in bids and contracts 15. Monitors customer satisfaction of goods and services received for purpose of resolving outstanding issues and improving quality of services

Required Qualifications

Educational Requirements Bachelor's Degree from an accredited institution of higher education in Business or related field or an equivalent combination of relevant education and/or experience Required Experience One (1) year of related work experience

Proposed Salary

The budgeted salary range is $52,000 - $64,500. Offers are based on relevant experience. Comprehensive benefits to include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and much more!

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.

Other Information

This is not a supervisory position. This position has financial responsibilities. This position will not be required to drive. This role is considered a position of trust. This position requires a purchasing card (P-Card). This position will not travel.

Background Check

Credit Report Standard Enhanced Education Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.