Executive Assistant

Well-established private family office is looking for an Executive Assistant to support two family principals. This is a great opportunity to be a trusted, right-hand partner within a small, close-knit team where relationships matter and tenure is the norm (several staff have been with the family for 20 years). In this hybrid role, you'll own calendar and schedule management, coordinate travel, and jump in on ad hoc special projects as they come up - anything from visa applications to coordinating logistics across the family's properties. Someone who is a true EA at heart, genuinely passionate about the craft and the day-to-day of the work itself, highly organized and detail-oriented, discreet, and comfortable working independently. This is a hybrid role based in Marin County, CA, generally three days a week in office. 125-150K DOE a strong benefits package. Responsibilities: Manage complex calendars and scheduling across two principals, proactively flagging conflicts and gaps before they become problems. Coordinate all travel logistics, including frequent international trips. Own ad hoc and special projects as they arise, from visa and paperwork processes to coordinating logistics across multiple family properties. Provide light personal support, including family travel coordination, appointment scheduling, and pet care logistics. Liaise with a small internal team, including another longtime family assistant and administrative staff, to keep everything running smoothly. Maintain meticulous, detail-oriented systems for trip history, preferences, and recurring needs so nothing has to be remembered from scratch each time. Opportunity to contribute to light investment research and special projects over time, for candidates with a genuine interest. Qualifications: Previous experience as an Executive Assistant or personal assistant, ideally supporting a principal, executive, or family in a fast-paced, detail-heavy environment. Exceptional organizational skills and follow-through, with a genuine passion for the craft of being a great EA. High level of integrity, discretion, and trustworthiness with sensitive personal and financial information. Strong intellectual curiosity and the ability to keep pace with a sharp, direct communication style. Comfortable working independently and managing ambiguity, including last-minute changes to plans. Tech-savvy with everyday tools (email, calendaring, basic device troubleshooting); familiarity with Apple products is a plus. Punctual and reliable, with the flexibility to work a set hybrid schedule. Must be based in or able to reliably commute to Marin County, CA. *Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles. #J-18808-Ljbffr