Administrative Assistant
Apex Systems Inc
- Administrative AssistantApply**Job#: 3041394****Job Description:**Administrative Assistant**Location:** Miami, Florida (On-site)Role OverviewAn opportunity is available for an Administrative Assistant/Coordinator to provide administrative and operational support to the Vice President of Human Resources. This individual will serve as a partner to HR leadership, managing calendars, coordinating meetings and travel, and handling confidential information. The ideal candidate has prior experience supporting HR teams or executives, thrives in a fast-paced environment, and possesses organizational skills.Key Responsibilities* Manage the VPHR’s calendar, schedule meetings, and coordinate travel arrangements.* Serve as the primary point of contact for internal and external communications.* Track and process expense reports for the VPHR.* Prepare, edit, and distribute documents, reports, and presentations.* Coordinate meetings, including agenda preparation, minute-taking, and follow-ups.* Assist with planning and execution of HR projects and initiatives.* Maintain and update HR databases and employee records.* Coordinate HR-related events such as trainings, workshops, and team-building activities.* Handle sensitive information with a high level of confidentiality.* Support onboarding and offboarding processes as needed.Required Qualifications**Experience:** 1–3 years in an HR Coordinator, HR Assistant, Administrative Assistant, Executive Assistant, or junior-level HR Generalist role. Must have experience supporting calendars, meetings, travel, or executive schedules and handling sensitive or confidential information.**Technical Skills:** Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Experience with video conferencing tools such as Zoom or Microsoft Teams.Preferred Qualifications* Bachelor’s degree in Human Resources, Business Administration, or a related field.* Experience supporting HR leaders or senior executives.* Experience with onboarding and offboarding activities.* Experience coordinating employee engagement programs.* Exposure to HR systems or employee records management.* Hospitality industry experience. *Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.**Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.**Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.**If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at View email address on click.appcast.io or View phone number on click.appcast.io. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.**UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.***Employee Type:** Contract**Location:** Miami, FL, US**Job Type:****Date Posted:** July 8, 2026**Pay Range:** $15 - $25 per hour
- J-18808-Ljbffr Apex Systems
Vacancy posted 2 days ago
Similar jobs that could be interesting for youBased on the Administrative Assistant in Miami, FL vacancy
- ...Administrative Assistant/Receptionist At EXP, we're driven to provide innovative solutions for the world's built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented...SuggestedFull timeTemporary workWork at office
EXP
Miami, FL2 days ago - ...architecture and planning firm with a worldwide practice of 500+ employees located in nine offices. Our Miami Office is seeking an Administrative Assistant with a minimum of 3 years’ experience to join our team. Roles and Responsibilities: Manages and maintains the PM’s...SuggestedContract workWork at officeWorldwideFlexible hours
Arquitectonica
Miami, FL3 days ago $24.04 - $26.44 per hour
...D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Doral, FL. Application Deadline...SuggestedContract workTemporary workMonday to Friday$19 per hour
...Administrative Support Position Position at Seaboard Marine starting rate: $19 per hour. Long-term employment with opportunities for... ...Paid Time Off ~ Parental Leave ~ Paid Holidays ~ Employee Assistance Program ~ Flexible Spending Accounts Position...SuggestedHourly payWork experience placementWork at officeLocal areaImmediate startFlexible hoursJacintoport International LLC
Miami, FL2 days ago- ...focus on accounts receivable support, document handling, and administrative coordination. This role is highly administrative in nature and... ...and organize financial reports and supporting documentation Assist with account modifications, dispute resolution, and escalations...SuggestedTemporary workWork at office
Affinity Management Services LLC
Miami, FL3 days ago $20 - $24 per hour
...Administrative Assistant Job Responsibilities As an Administrative Assistant, you will be responsible for performing a variety of administrative clerical function to include; managing calendars, answering phone calls, providing information and taking dictation...Hourly payPrideStaff
Miami, FL5 days ago$90k - $110k
...PM Administrative Assistant Miami We are looking for a detail-oriented and dedicated Administrative Assistant to provide support to our Portfolio Managers and Analysts within our Point72 office in Miami, FL. What You'll Do The Administrative Assistant will...Work experience placementWork at officePoint72 Private Investments
Miami, FL2 days ago- ...Remote Administrative Support Who work remotely and use technology to deliver services to clients globally. Most work from their home... ...Staff in this category also may have the title of department assistant, coordinator, or associate. Social media and blogging is very...Work at officeRemote workWork from homeHome office
$130k
Pocketbook Agency is seeking a sharp, discreet Executive/Personal Assistant in Miami to support a high-profile client. The right candidate will manage complex travel logistics, calendar scheduling, and a variety of personal and professional tasks with precision. The ideal...- ...Administrative Assistant II Hybrid 1: This role requires associates to be in-office 1 - 2 days per week, fostering collaboration and connectivity, while providing flexibility to support productivity and work-life balance. This approach combines structured office engagement...Temporary workWork at officeLocal areaDay shift2 days per week1 day per week
Elevance Health
Miami, FL6 days ago $28 per hour
...Administrative Assistant Job Category: Employee Requisition Number: ADMIN016378 Posted: July 9, 2026 Full-Time On-site Rate: $28 USD per hour Miami, FL 33133, USA Travel Required: No Description As the key employee liaisons between the client and KWPM services & internal...Hourly payFull timeKw Property Management
Miami, FL3 days ago- ...Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information...Work at office
ORCOM US
Miami, FL4 days ago - ...Administrative Assistant Position Position at Seaboard Marine Long-term employment with opportunities for growth. Discover more about our organization, culture, and employee benefits by visiting this page. Explore life at Seaboard Marine. We offer excellent benefits including...Work at officeLocal areaImmediate startFlexible hoursWeekend work
Seaboard Marine
Miami, FL2 days ago - ...Administrative Assistant / Receptionist Lunacon Construction Group – Miami, FL Do you have a passion for the construction industry? Are you looking to grow with a thriving company that values professionalism, teamwork, and long-term development? If so, Lunacon Construction...For contractorsFor subcontractorWork at office
Lunacon Engineering Group
Miami, FL4 days ago - ...making a difference in the lives of millions of people worldwide? If so, QPS Miami wants to hear from you! The Administrative Assistant is responsible for greeting visitors to our Miami location, as well as answering and directing telephone calls. This individual...Temporary workFor contractorsWork at officeLocal areaWorldwideDay shift
QPS
Miami, FL4 days ago - ...About the role: We are seeking a highly organized and detail‑oriented Administrative Assistant to support the Finance and Data Department. The ideal candidate will be responsible for providing administrative and clerical support to ensure the smooth operation of the department...
PayCargo LLC
Coral Gables, FL3 days ago - ...Administrative Assistant 1 ADMIN NEEDS TO DO HEAVY FILING. The Administrative Assistant 1 will provide administrative support to an individual, a small team or department. We seek a versatile professional who will coordinate, integrate and implement assigned administrative...Work experience placement
Omni Inclusive
Miami, FL4 days ago - Overview Sts. Peter & Paul Catholic School located in Miami, Florida has an opening for a full-time School Receptionist/ Administrative Assistant for the current school year, who will be responsible for providing first-point-of-contact customer service for general inquiries...Full timeWork at office
- ...academics, competitive athletics, spiritual service and extracurricular achievement ( ), is looking for a Receptionist / Administrative Assistant to the Vice Principal of Student Affairs for the 2026-2027 school year. This candidate performs all duties and responsibilities...
- ...Administrative Assistant Seeking motivated, professional and bilingual (English and Spanish) administrative and sales assistant. Responsibilities include, but not limited to: Assisting Sales Director and Operations Director in preparing quotations in Spanish...Work at office
- Pastoral Center - The Archdiocese of Miami Administrative Assistant to the Chancellor’s Office Published: 08/22/2025 The Pastoral Center of the Archdiocese of Miami has a full-time opening for an Administrative Assistant to support the Chancellor for Canonical Affairs...Full timeWork at office
- ...and Kaufman Rossin Alternative Investment Services. How You'll Contribute Our Miami office is seeking an experienced Administrative Assistant to support the Estate & Trust team. This individual will play a key role in maintaining day-to-day administrative...Work at office
- ...Company parties Employee discounts We are a Drug-Free Workplace. Job Summary Seeking a Receptionist/Clerical/Accounting/Administrative Assistant for a fast-paced office environment. Candidate must be self-motivated. SUMMARY: This position provides a broad range of...Work at office
$20 - $25 per hour
...reports to the Senior Operations Manager. Responsibilities: Assisting with live stenographic Prevail depositions/sessions, which... ...the session Assisting any sessions with technical/administrative needs Required Qualifications: High school diploma, GED...Hourly payFreelanceH1bWork at officeRemote workVisa sponsorshipPrevail
Miami, FL24 days ago- ...Clinical Education Medical Records Administrator The mission of the University of St. Augustine for Health Sciences is the development... ...requirements • Represents USAHS in meetings and conference calls • Assists with other projects, activities and programs as requested...Work at office
University of Saint Augustine
Miami, FL11 days ago $25 - $45 per hour
Job Description Job Description Neal R. Gross and Co. is a leading Court Reporting and Transcription services company based out of the Washington, DC area with work across the country. Our clients include local, state and federal courts, the House of Representatives...Contract workLocal areaRemote workNeal R Gross & Co
Miami, FL22 days ago- Patient Scheduler 1 The Patient Scheduler 1 delivers quality customer service by communicating with patients over the phone to provide necessary information and is responsible for requesting information related to coordination and scheduling of diagnostic therapy and...Part timeWork at office
University of Miami
Miami, FL2 days ago - ...Office Manager/Executive Assistant Miami, Florida Office Manager/Executive Assistant to CEO Location: Miami, FL (Full-time, in-office) Role Type: Full-Time Upshop powers smarter store operations for retailers by combining data, AI, and execution workflows across...Full timeWork at office
U.P. Shop
Miami, FL5 days ago - ...yourself looking for a fulfilling career , the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up... ...Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year Actively...Full timeTemporary workWork at officeHome officeFlexible hours
Edward Jones
Miami, FL3 days ago - ...posting may close early due to the volume of applicants. Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500 company where Office Administrator, Financial Advisor, Office, Client Support, Administrator, Business Services...Work at office
Edward D. Jones & Co., L.P.
Coral Gables, FL1 day ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Assistant. Be the first to apply!
Related searches
- travel administrative assistant Miami, FL
- operations assistant manager Miami, FL
- team administrator Miami, FL
- temporary admin assistant Miami, FL
- administrative program assistant Miami, FL
- administrative associate Miami, FL
- team assistant Miami, FL
- admin booking assistant Miami, FL
- trust operations assistant Miami, FL
- engineering team administrator Miami, FL