Legal Administrative Assistant

Kutak Rock is seeking a full-time Legal Administrative Assistant in its downtown Los Angeles, CA office. This position provides support to attorneys in our Public Finance practice in collaboration and coordination with other staff members, helping nonprofits with their financing and capital needs. The ideal candidate will be a team-oriented professional who looks to grow professionally in a collegial and collaborative environment. The candidate will have regular interaction with partners in the Public Finance working group and will interface with clients as needs arise in the closing of transactions. RESPONSIBILITIES Prepare and/or edit legal transactional documents, correspondence, and/or contracts in draft and final form to incorporate handwritten or typed revisions Assist with compiling transcripts, reviewing, summarizing, and coding pertinent documents Create and manage virtual closing rooms/collaboration sites Prepare, proofread, and edit legal documents Prepare legal documents for e-mail transmission to clients Identify and compile documents for closings Assemble signature pages and final documents for transcripts Handle confidential records and information with discretion Organize and maintain extensive sets of files, both electronic and paper Maintain e-mails and documents within the Firm’s Document Management System (NetDocs) and properly profile each document pursuant to the Firm’s Document Retention Policy Maintain work calendars by scheduling appointments, conference calls, meetings, and professional organization events General office and administrative duties, such as preparing invoices and internal record keeping, opening and closing files, and assisting with scans, copies and printing Assist with other tasks as assigned or necessary within the Department Flexible with hours when work demands, and other duties as assigned QUALIFICATIONS: Skills and Abilities Ability to maintain confidentiality of firm and client matters Excellent verbal and written communication skills to interact directly with attorneys, clients and other firm members on a daily basis Proficient knowledge of Microsoft Office, including the use of PowerPoint, Excel, Styles and Schemes Proficient knowledge with Adobe and/or Kofax PDF Ability to work under pressures of deadlines and complete large volumes of work accurately and timely Ability to prioritize and multitask, moving from one project to another efficiently Ability to work well independently with little supervision Ability and desire to learn and adapt new skills and technologies quickly Aptitude to interface with lawyers, clients, and staff professionally Proactively accept responsibility and take direction for work assignments and tasks QUALIFICATIONS: Education and Experience High school diploma (or equivalent) required, associate or bachelor’s degree preferred 2+ years of legal secretary or administrative assistant experience Preference given to those with experience in a law firm or corporate legal department Position Information Status: Non-Exempt Salary Range: $70,000-$85,000 per year, commensurate with education and experience. Work Arrangement: Hybrid 4:1 with Manager approval Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Generous Profit-Sharing and 401(k) Retirement benefits. Discretionary bonuses. Nine Paid Holidays per calendar year. 1 hour of paid vacation leave accrued for every 16 hours worked. 1 hour of paid sick leave accrued for every 30 hours worked. Paid parental leave. Fertility coverage assistance. Adoption and surrogacy financial assistance. Bereavement, jury duty, military leave. Employee Assistance Program. Back-Up Care. Domestic Partner Benefits. Commuting Benefits. Tuition Reimbursement. Employee Referral Program. Some of the foregoing benefits include Employer/Employee cost sharing. Any offer of employment is contingent upon the successful completion of a background check. Consideration of any background check will be an individualized assessment based on the applicant or employee’s specific record and the duties and requirements of the specific job. Qualified applicants with criminal histories will be considered for employment in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO). About the Firm Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to “allow and encourage each individual within it to be a full person,” and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 21 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity. We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement, and loyalty of our people. #J-18808-Ljbffr