Event/Marketing Coordinator

Event Coordinator

Join the team at SoCal's first coworking space and become an integral part of a community of individuals, freelancers, entrepreneurs, startups, small businesses, and remote workers who believe that to work for yourself, you don't have to work by yourself. We're looking for a talented individual with administrative and hospitality experience, who is well-versed in customer service, CRM software, and cloud-based applications. If you're someone looking to contribute to a team, engage with others, tackle problem-solving opportunities, and build community around common and uncommon lifestyles, we want to meet you!

The Event Coordinator is responsible for managing onsite events, film shoots, and conference room bookings at our Venice and Santa Monica locations. This role requires hands-on support with venue layouts, client communication, and vendor coordination, while also assisting the sales and marketing teams with event promotion and member engagement.

Application Process:

1. Submit resume and application
2. Feel free to follow up by contacting the hiring manager
3. Await a call or email to schedule an initial phone or video interview
4. We typically run a 3-step interview process: in-person or video interviews with multiple managers, followed by a trial day.

Responsibilities:

Event & Venue Operations

• Coordinate onsite events, film shoots, and conference room bookings.
• Manage event logistics including walk-throughs before and after events.
• Set up and tear down furniture, layouts, and AV equipment in alignment with client needs.
• Oversee vendor partners including cleaning crews, security, valet, and catering.
• Ensure venues remain operational, welcoming, and prepared for all bookings.

Client & Sales Support

• Serve as the point of contact for client inquiries related to events and space usage.
• Assist with tours for prospective clients and event planners.
• Support the sales process: drafting and sending contracts, handling billing and invoicing, and following up with leads.
• Build strong client relationships that drive repeat bookings and referrals.

Marketing & Community Engagement

• Capture event photos and create content for social media channels.
• Design flyers, event promotions, and marketing collateral.
• Maintain and update the shared event calendar.
• Draft blurbs for newsletters and digital campaigns to highlight upcoming events.
• Support internal member events by coordinating logistics and executing marketing outreach.
• Assist with online marketing referral listings and partners.

Qualifications:

• 23 years of experience in event coordination, hospitality, or a related field.
• Strong organizational skills and ability to juggle multiple projects simultaneously.
• Comfortable with hands-on physical tasks such as moving furniture and staging rooms.
• Excellent communication skills, both written and verbal.
• Familiarity with CRM software, billing platforms, and marketing tools is a plus.
• Creative eye for event design, photography, and social media.
• Ability to work flexible hours, including evenings and weekends.

Perks:

• Insurance Benefits: Medical, dental, vision, 401k, life, home, car, renters, and more
• Commuter: Monthly allowance for saving the planet by using public transportation
• Community: Access to all BLANKSPACES locations, events, community programming, and membership experiences
• Marketplace: Discounts for restaurants, tickets, vacations, both local and global

Requirements:

• Congenial, helpful, and professional personality
• Must love people and value compassion and respect
• Strong interpersonal communication, writing, and grammar skills
• Strong computer and tech capabilities
• Reliable transportation, as you may be required to work at more than one location within Santa Monica and Venice
• Commitment to work nights and weekends schedule
• Strong work ethic, matched with an understanding that there is little to no downtime in this job
• Ideal candidate will have 2-3 years' experience in events or hospitality
• We HIGHLY value experience with MindBodyOnline, BaseCamp & PipeDrive
• Ability to occasionally assemble/disassemble furniture, lift up to 50lbs
• Must be able to stand, walk, and move about the store for the duration of a shift

Work schedule:

• Night shift
• Weekend availability