Facilities Assistant - part time

Emplacements:Dallas

Société:Optimum Re Insurance Company

Facility Assistant - Part time

Provides hands-on facilities and office support to ensure the building, office environment, and company properties are well maintained, organized, and operating efficiently. Demonstrates strong initiative, flexibility, and problem-solving skills while supporting daily facility operations, basic maintenance needs, office projects, and general administrative support.

MAIN AREAS OF RESPONSIBILITY

Building Maintenance

• Perform daily building walkthroughs to ensure the property is clean, safe, and well maintained.
• Assist with daily facility operations, including kitchenettes, common areas, conference rooms, and office spaces.
• Monitor building conditions and report maintenance concerns or issues requiring attention.
• Perform basic troubleshooting and minor repairs when possible and coordinate escalation when needed.
• Assist with furniture moves, office setups, and rearranging spaces as needed.
• Support vendor visits and assist with building service requirements.
• Inspect outside areas of the building and ensure overall property appearance is maintained.
• Check and monitor basic building systems, including HVAC areas, mechanical rooms, lighting, and other facility equipment.
• Assist with routine facility inspections and scheduled maintenance tasks.
• Visit additional company properties as needed to ensure facilities are maintained properly.
• Complete other building and property maintenance tasks as required.

IT & Equipment Support

• Assist with setup and movement of office equipment, computers, and other workplace technology.

Office Support & Special Projects

• Assist with office organization, decluttering, and records management projects.
• Support scanning, filing, document organization, and document retention initiatives.
• Assist with company events, office setups, and special projects as needed.
• Run occasional errands, pickups, deliveries, and other office support tasks.
• Maintain building supplies and ensure common areas are properly stocked.
• Provide flexible support to various departments based on business needs.

OTHER RESPONSIBILITIES

• Participate as needed in special department projects.
• Provide support during office changes, moves, and facility improvements.
• Assist with seasonal projects, including office decorations and company initiatives.
• Perform other duties and responsibilities as assigned.

REQUIREMENTS

• High School Diploma or GED
• Minimum of 2 years of facilities, maintenance, office services, or related support experience preferred.
• Strong problem-solving skills with the ability to troubleshoot and resolve basic issues.
• Excellent organizational skills and attention to detail.
• Ability to work independently with minimal supervision.
• Strong customer service orientation and willingness to assist employees and vendors.
• Basic computer skills and ability to learn new systems and technology.
• Ability to lift, move, and carry office equipment, furniture, and supplies as needed (up to approximately 50 lbs.).
• Flexible, dependable, and comfortable performing a wide variety of tasks in a fast-paced office environment.