Office Coordinator - Charlotte, NC (Onsite)

Job Description

Job Description

Job Title:  Office Coordinator

Location:  Onsite - Charlotte, NC

Job Type:  Full-Time

About Horton & Mendez

Join Our Team: The Culture Behind Horton & Mendez, a Growing NC Law Firm

Horton & Mendez is a dedicated personal injury law firm based in Wilmington, North Carolina. Our firm brings unparalleled expertise and insider knowledge to each case and client. Our mission is simple: to provide personalized, compassionate, and effective legal representation to individuals who have suffered injuries due to accidents or negligence.

About the Role:

Horton & Mendez is seeking an Office Coordinator to be the first impression of our new Charlotte office and the person who keeps it running day to day — from front desk and facilities to supporting the team, firm leadership, employee engagement, and new hire onboarding. Because this is a newly opened location, this person will help establish office systems and vendor relationships from the ground up and operate with a high degree of independence. The ideal candidate works well with others, adapts quickly to shifting priorities, thinks on their feet, and is comfortable exercising sound judgment without daily on-site oversight.

What You'll Do:

• Serve as the first point of contact for visitors and staff, including greeting guests and answering and directing incoming calls
• Manage incoming and outgoing mail and packages
• Own the conference room calendar, ensuring bookings are coordinated and run without overlap
• Maintain a well-organized, welcoming office environment
• Monitor office supply inventory and place orders to maintain appropriate stock levels
• Serve as the point of contact for building maintenance requests and office vendors
• Help establish office systems, vendor relationships, and supply processes for a newly opened location
• Provide administrative support to leadership and operations, including data entry, document preparation, and filing
• Partner with the People & Culture Director to plan and execute employee events
• Support new hire onboarding, including preparing workspaces and coordinating first-day logistics

What we are looking for:

• 2+ years of experience in an office coordination, administrative, or front-desk role
• Strong organizational skills and high attention to detail
• Dependable and trustworthy with sensitive information
• Comfortable managing multiple priorities and adapting quickly to shifting needs
• Strong interpersonal skills and the ability to work well with people at all levels
• Proven ability to operate independently and exercise sound judgment with minimal day-to-day oversight

Bonus Points:

• Experience supporting Operations or People & Culture functions
• Experience planning office or team events
• Familiarity with calendar and scheduling tools (e.g., Outlook, Google Calendar)
• Interest in identifying and improving office processes

Physical Requirements/Work Requirements & Environment

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times

EEO Statement

We are committed to hiring the best people for the job, regardless of race, religion, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability status. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

Notice of E-Verify Participation

Right to Work

Horton & Mendez is a personal injury law firm based out of Wilmington, North Carolina. We primarily handle motor vehicle accident, worker's compensation, premise liability, medical malpractice, products liability, and other types of personal injury matters.

We are one of the fastest growing personal injury law firms in our market. We are committed to our core values and mission to best serve each client. We strive to be a bright spot during a dark time in many of our client's lives. We are committed to delivering exceptional client service, open lines of communication, and strong advocacy for each client.

We are very proud of our exceptional work culture and commitment to growing the firm together. Our work culture is based on team work and being hungry, humble, and smart. Hungry means having a strong work ethic and putting forth the time and effort to excel in your position. Humble is putting the team before yourself and sharing credit with others for the firm's accomplishments. And lastly, smart means showing empathy, having self awareness, and interacting well with others on the team.

Company Description

Horton & Mendez is a personal injury law firm based out of Wilmington, North Carolina. We primarily handle motor vehicle accident, worker's compensation, premise liability, medical malpractice, products liability, and other types of personal injury matters. \r\n\r\nWe are one of the fastest growing personal injury law firms in our market. We are committed to our core values and mission to best serve each client. We strive to be a bright spot during a dark time in many of our client's lives. We are committed to delivering exceptional client service, open lines of communication, and strong advocacy for each client. \r\n\r\nWe are very proud of our exceptional work culture and commitment to growing the firm together. Our work culture is based on team work and being hungry, humble, and smart. Hungry means having a strong work ethic and putting forth the time and effort to excel in your position. Humble is putting the team before yourself and sharing credit with others for the firm's accomplishments. And lastly, smart means showing empathy, having self awareness, and interacting well with others on the team.