Administrative Assistant

Non-Clinical - Administrative/Administrative Assistant

Location: West Hollywood, CA

Onsite Flexibility: Onsite

Contract Details:

Position Type: Contract

Duration: 13 weeks

Pay Rate: $25.00$26.00 / Hour (USD)

Shift / Schedule: Day (5x8 Hours), 8:00 AM 5:00 PM

Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

The Administrative Assistant will support our Supply Chain Department led by three directors and a team of professionals, a critical operational function within our healthcare organization.

Key Responsibilities

Administrative & Operational Support:

• Manage executive calendars, schedule and reschedule meetings, resolve conflicts, and prioritize daily activities.
• Coordinate meetings (Zoom/Teams), prepare agendas, distribute materials, and ensure technology readiness.
• Triage and route emails, track action items, and support leadership inbox management.
• Provide travel coordination, including last-minute bookings, itinerary changes, and expense support.
• Support ad hoc administrative requests, document formatting, and operational continuity.

Recurring Weekly, Bi-Weekly & Monthly Tasks:

• Prepare leadership meeting packets, agendas, minutes, and follow-up actions.
• Track action items, administrative requests, and pending deliverables.
• Submit and monitor expense reports and approval workflows.
• Support payroll/timekeeping validation.
• Maintain compliance checklists, certifications, and required documentation.

HR, Onboarding & Employee File Management:

• Coordinate new hire onboarding: system access, checklists, welcome materials, and orientation scheduling.
• Maintain employee files, including contracts, performance documentation, training records, and access logs.
• Conduct compliance file reviews, audits, and archiving to ensure audit readiness.
• Support interview coordination: requisition tracking, panel scheduling, candidate communication, and feedback collection.

Quarterly & Annual Responsibilities:

• Support workspace and facilities coordination, seating plans, and equipment needs.
• Assist with vendor coordination, service reviews, and relationship management.
• Conduct HR documentation audits and track policy acknowledgments and training completion.
• Support annual performance review processes, benefits enrollment coordination, and year-end reporting.
• Participate in administrative process improvements, SOP updates, and automation initiatives.
• Assist with compliance audit preparation and full employee file reviews.

Documentation, Systems & Transition Controls:

• Maintain organized administrative systems, trackers, and audited documentation repositories.
• Ensure recurring tasks have clear owners, frequencies, and due dates.
• Store credentials in approved secure systems.
• Support knowledge transfer and transition processes for administrative roles.

Required Skills

• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Excellent communication skills and comfort working with leaders and cross-functional teams.
• Proficiency with Microsoft Office/Teams, scheduling tools, and document management systems.
• A proactive, solutions-oriented mindset and commitment to operational excellence.

Education Requirements

• High School Diploma and/or GED required.

Required Experience

• Minimum 2 years of office and administrative experience.

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About the Client

The Administrative Assistant will support our Supply Chain Department led by three directors and a team of professionals, a critical operational function within our healthcare organization.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number

26-04691