Executive Assistant III

Our client is a top financial institution with significant North American holdings. They have operations across most major verticals, including institutional & corporate, wealth management, private clients, commercial banking, treasury, and retail banking. Introduction: Prime Hires is seeking a skilled Executive Assistant III to join our client in support of an existing vacancy. Contract Period: 10 months with potential to extend or convert Pay Rate: $46 per hour Location: New York, NY Location Type: Hybrid Business Hours: Monday – Friday, Core business hours Job Responsibilities Prepares edits and types of confidential materials, reports, correspondence, and statistical tables. Answers telephone, screens calls, takes messages and receives visitors. Organizes mail and other executive paperwork, forwards to appropriate party and/or responds independently as appropriate calling attention to priorities. Establishes and maintains highly confidential files and records. Manages the office of a Senior Executive and requires comprehensive knowledge of executive operations, policies, practices and personnel. Coordinates and facilitates high-level executive functions with wide latitude for independent judgment. Schedules appointments and coordinates arrangements for meetings, conference and travel itineraries. Performs a variety of duties to conserve the time of the executive, such as keeping personal business bookkeeping records and other personal business items as directed. Demonstrates a high level of tact and discretion due to the frequency of high level internal and external contacts. Requires a thorough understanding of executive's job and methods of work. Assists with numerous highly confidential functions including merger & acquisition early-stage meetings and due diligence document organization. Compiles, formats, prepares and distributes Board of Directors and Committee meeting materials, minutes and records. May participate in other Board activities such as Board website, or preparation of annual meeting documents. Communicates and coordinates with internal departments, community leaders, organizations, shareholders and high-level customers acting as a liaison between the President or Senior Executive in order to resolve issues and concerns and to relieve executive of administrative details. Research information and assembles and prepares data and special reports, providing analysis and summaries (e.g. SEC research, merger & acquisition or Proxy activity). Conduct projects as assigned such as coordinating regulatory exams. Analyzes complex information requests and determines appropriate action. Experience & Qualification Requirements post-secondary education required. 5 to 7 years' experience of supporting senior level execs. Multi-tasking. Calendar mgmt. Strong organizational skills. Privy to sensitive information- good judgement. Strong MS office. Banking experience. Capital markets/ FI exp. Background screening is required as part of the onboarding process. The type of screening required (criminal, credit, or other verifications) will vary based on the position and client requirements. We use AI technology as part of our application review process to assist with screening and assessment. All applications are also reviewed by our recruitment team. Prime Hires & the clients we represent are equal opportunity employers, committed to diversity and inclusion. Prime Hires is a certified diverse supplier and actively seeks to foster a representative and inclusive workforce. We welcome applications from all qualified individuals, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal status, or any other legally protected factors. We champion building a diverse and inclusive environment. #J-18808-Ljbffr