AR Specialist

Job Description

Job Description

We are looking for an AR Specialist to join a service-focused organization in Irving, Texas. This role supports day-to-day receivables operations by ensuring incoming payments are recorded correctly, account activity is reconciled, and billing issues are resolved efficiently. The ideal candidate brings strong attention to detail, sound financial judgment, and the ability to manage multiple priorities in a fast-paced accounting environment.

Responsibilities:

• Apply incoming customer payments accurately and promptly across cash, check, wire, e-check, and credit card transactions while confirming proper approval and documentation.

• Prepare and maintain employee receivable billings, then review balances regularly to complete monthly reconciliations.

• Record customer-related charges, credit card chargebacks, and manually processed PayPal activity in the general ledger with a high degree of accuracy.

• Research and manage customer credit card disputes, working toward timely resolution and clear account status updates.

• Maintain manual PayPal reporting and distribute relevant information to internal teams such as shipping and customer records.

• Support payment application reviews, account adjustments, and receivables analysis to improve accuracy and streamline processes.

• Perform account reconciliations and contribute to month-end close activities to ensure complete and reliable financial records.

• Escalate receivables concerns or exceptions to management when issues require additional review or decision-making.

• Identify opportunities to enhance accounts receivable workflows and contribute to ongoing process improvements within the function.

• At least 2 years of experience in accounts receivable, accounting, or finance.
• An associate degree in accounting or finance is preferred; candidates with 5 or more years of direct accounts receivable experience may be considered in lieu of a degree.
• Background supporting accounting operations in a large organization with multiple business units is strongly preferred.
• Proficiency in Microsoft Excel and experience working with Microsoft Dynamics GP / Great Plains are highly preferred.
• Ability to manage competing priorities, adapt quickly to changing needs, and maintain accuracy under deadlines.
• Strong written and verbal communication skills with excellent organization and follow-through.
• High level of attention to detail, solid math skills, and the judgment to handle financial transactions responsibly.