Human Resources (HR) Assistant

Job Description

Job Description

We are looking for a dependable Human Resources Assistant to support daily HR and administrative operations for a branch in Tukwila, Washington. This Long-term Contract position is ideal for someone who communicates professionally, works well without close supervision, and can manage a high volume of employee and candidate interactions in a fast-paced environment. The role will play a key part in hiring coordination, onboarding, and employee support while helping maintain organized and accurate HR records on site.

Responsibilities:

• Support candidates from initial application through hiring by answering questions, coordinating next steps, and ensuring a smooth recruitment experience.

• Maintain recruiting activity and applicant information in the tracking system while keeping records current, complete, and accurate.

• Work closely with branch leadership to assist with candidate screening, interview coordination, and preparation of hiring decisions and offers.

• Organize onboarding activities for new employees, including orientation scheduling, pre-employment processing, and learning enrollment.

• Coordinate background investigations, drug testing, fingerprinting, and other employment screening requirements prior to start dates.

• Manage employee files and HR documentation such as I-9 forms, tax forms, payment elections, status updates, and verification requests.

• Help administer offboarding tasks, including termination paperwork and support related unemployment claim follow-up.

• Track compliance items such as licensing, required training, driver eligibility, workers’ compensation matters, safety activities, and other HR-related obligations.

• Assist with employee engagement efforts, recognition activities, surveys, branch events, walk-in support, uniform coordination, invoices, and general administrative needs.

• Use HR and administrative tools such as Microsoft Office, SharePoint, Calendly, DynaFile, BrassRing, HireRight, and E-Screen to support branch operations and data integrity.

• At least 2 years of experience in human resources, onboarding, recruiting support, or HR administration within a fast-moving work environment.
• High school diploma or equivalent required; additional education in Human Resources or a related field is preferred.
• Experience handling onboarding documents, pre-employment screening, employee records, and compliance-related HR processes.
• Familiarity with HRIS platforms and applicant tracking systems, including maintaining accurate candidate and employee data.
• Strong customer service skills with the ability to interact professionally with employees, applicants, clients, and branch leadership.
• Solid working knowledge of Microsoft Office tools, with the ability to manage schedules, documents, and spreadsheets efficiently.
• High attention to detail, sound organizational skills, and the ability to balance multiple priorities independently.
• Ability and willingness to work onsite Monday through Friday in Tukwila, Washington.