Legal Office Coordinator

Legal Office Coordinator

LHH Recruitment is partnering with a law firm near Central Phoenix who is looking to hire an office coordinator. This role is fully onsite, Monday-Friday.

This is an excellent opportunity for an administrative professional who enjoys wearing multiple hats, thrives in a fast-paced environment, and takes pride in providing exceptional support to attorneys, staff, and clients. The salary range is between $50,000-$60,000.

Previous experience working in a law firm is strongly desired.

Responsibilities

• Serve as the primary point of contact for visitors, clients, and incoming phone calls.
• Coordinate day-to-day office operations to ensure a professional and efficient work environment.
• Manage office supplies, vendor relationships, and equipment maintenance.
• Schedule meetings, conference rooms, and appointments for attorneys and staff.
• Prepare, organize, scan, and maintain legal and administrative documents.
• Assist with document formatting, correspondence, filing, and data entry.
• Coordinate incoming and outgoing mail, courier services, and deliveries.
• Maintain both electronic and physical filing systems with strict attention to confidentiality.
• Support onboarding activities and general administrative projects as needed.
• Assist with expense reports, invoices, and other office administrative functions.
• Coordinate office events, meetings, and internal communications.
• Provide administrative support to attorneys and leadership as requested.

Qualifications

• 3+ years of office coordination, office management, or administrative support experience.
• Previous law firm experience is strongly preferred.
• Professional demeanor with outstanding verbal and written communication skills.
• Excellent organizational skills and the ability to prioritize multiple responsibilities.
• Strong attention to detail and commitment to accuracy.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Experience maintaining confidential and sensitive information.
• Ability to work independently while collaborating effectively with a team.