Administrative Coordinator

Administrative Coordinator

This position is not eligible for employer sponsorship.

To ensure a fair and consistent evaluation process, candidates are expected to complete all interviews and assessments independently and without the use of artificial intelligence tools (including AI-generated responses, prompts, or real-time assistance). Use of AI throughout the application and recruiting process may result in removal from consideration. Our goal is to get to know your authentic experiences, communication style, and problem-solving approach.

Job description:

We are seeking an adaptable, upbeat, and highly organized individual to join our Risk Management team as an Administrative Coordinator. This role provides critical administrative and clerical support, including direct assistance to the Director of Risk Management. The ideal candidate is a motivated self-starter who demonstrates professionalism, discretion, and the ability to manage both routine responsibilities and special projects.

Responsibilities include but are not limited to:

• Answer and direct phone calls to the appropriate team members
• Manage multiple calendars and coordinate meetings
• Accurately record and distribute meeting minutes
• Distribute mail to the appropriate recipients
• Order and maintain department supplies, as necessary
• Plan and organize department anniversaries and other team activities
• Process invoices and team reimbursements as well as track department expenses
• Update electronic files and other resources for various Risk Management programs
• Perform routine quality assurance checks for Risk Management processes
• Conduct research and support special projects, as assigned
• Assist the Drug & Alcohol Compliance Coordinator by obtaining requested Motor Vehicle Records (MVRs) and accurately communicating drug and alcohol test results
• Participate in a rotating schedule (during and after business hours) to ensure timely dissemination of Report a Potential Claim (RPC) notifications

Other Required Skills and Attributes:

• Professionalism and a positive attitude
• Have a high level of discretion with sensitive and confidential information
• Works well both independently and in collaboration with others
• Excellent multi-tasking and prioritization skills
• Acute attention to detail
• Excellent organizational and time-management skills
• Critical thinking and problem-solving abilities
• Proven ability to manage multiple assignments in a fast-paced environment
• Clear and effective verbal and written communication skills
• Attentive and quick to assist, with a strong focus on supporting others
• Comfortable using Microsoft Office Suite (Word, Excel, Outlook)

U-Haul Offers:

• Medical insurance
• Prescription drug plans
• Dental & Vision plan with hearing care discounts
• Onsite medical clinic for team members and eligible family members
• New indoor fitness gym (Midtown Phoenix campus)
• Get Fit Gym Reimbursement Program
• Registered Dietitian Program
• WeightWatchers
• CVS Virtual Care
• U-Haul Kids Program
• 24-Hour Nurse Line
• Wellness Program (Healthier You initiatives & challenges)
• Mindset App Reimbursement
• Pet Insurance & Wellness plans
• Career stability
• Opportunities for advancement
• Valuable on-the-job training
• Tuition Reimbursement Program
• Free online courses for personal and professional development at U-Haul University
• 401(k) Savings Plan
• Employee Stock Ownership Plan (ESOP)
• Company-paid life insurance
• Voluntary life insurance options
• Short-Term and Long-Term Disability
• Critical Illness, Accident & Hospital Indemnity plans
• Business & business travel insurance
• MetLaw Legal Program
• MetLife Auto & Home Insurance
• LifeLock Identity Theft Protection
• Dave Ramsey's SmartDollar Financial Wellness Program
• U-Haul Federal Credit Union
• Paid holidays, vacation, and sick time
• You Matter Employee Assistance Program (EAP)
• Discounts on cell phone plans, hotels, computers, vehicles & more
• Community involvement & volunteer opportunities
• U-Haul Mothers Program (Paid maternity leave)

U-Haul is an equal opportunity employer. All applications for employment will be considered without regard to race, color, religion, sex, national origin, physical or mental disability, veteran status, or any other basis protected by applicable federal, provincial, state, or local law. Individual accommodations are available on requests for applicants taking part in all aspects of the selection process. Information obtained during this process will only be shared on a need to know basis.