Administrative Specialist

Administrative Specialist

This is a career developmental level position to full performance grade GS-09 Administrative Specialist for the Southern Arizona Group, which includes the Southern Arizona Office, Montezuma Castle, Tuzigoot, and Tonto National Monuments. The position is the principal advisor and management consultant to the Administrative Officer, Superintendents and respective management teams for acquisitions, property, fleet and housing management activities and a variety of routine administrative matters. This position reports to the Administrative Officer for the Southern Arizona Group. As needed, and at the discretion of the Arizona state coordinator, the incumbent may assist other National Park Service units outside of the SOAR Group. The primary responsibility of this position is to perform progressively more difficult assignments in providing accurate and reliable advice on a wide range of administrative functions. This applies to the Southern Arizona Office, Montezuma Castle, Tuzigoot and Tonto National Monuments either as a personal advisory service to the Administrative Officer and Superintendent.

The position will initially be responsible for the following duties:

• Advising the park Superintendents, the group Superintendent, the Administrative Officer and the Division Chiefs on the parks' policies, decisions, and actions in the areas of, administrative services, acquisition and property management, fleet and housing operations.
• Performing progressively more difficult supply functions including receiving incoming supplies, materials and equipment, checking items against acquisition documents for completeness, and resolving discrepancies with the Contracting Officer or shipping companies.
• Ensuring that property is appropriately marked as Government property. Directs the disposal of excess or unusable property. Advises Boards of Survey on regulations and procedures for investigating lost, damaged, or stolen property. Advises park managers on property accountability and control practices.
• Serving as an expert in the management of fleet property and/or fleet duties, the development and implementation of fleet management policies and procedures.

The incumbent should expect to build effective working relationships with team members, park superintendents, division managers, park employees and must be effective with their verbal and written communication with NPS personnel and external partners. Duties will be developmental in nature when filled below the full performance level.