Administrative Assistant III

Administrative Assistant IIIThe Administrative Assistant III provides high level administrative support to include complex and confidential functions on behalf of a department head or large department, to complete assigned tasks and projects of a complex nature. Assigned administrative programs and projects. May supervise or give work direction to lower level clerical personnel.Job Duties:Greet visitors, answer requests, answer phones, screen/route callers, take messages, and assist in resolving routine problems and inquiries pertaining to departmental policies / procedures.Supervise or give work direction to lower level clerical personnel.Schedule appointments and engagements on behalf of the department, without prior clearance.Make arrangements and coordinate all details for meetings, conferences and special events including catering requests, presentation materials and equipment.Plan and coordinate meeting arrangements including travel and lodging and process expense reports.Interpret administrative decisions and policies to complete assigned tasks and projects of a complex nature.Review, prioritize and determine actions for all incoming correspondence and mail.Order office supplies and equipment; organize and maintain department filing systems and other records.Assist with creating, maintaining and collecting data for reports, charts, graphs, spreadsheets and databases.Monitor and approve departmental expenditures, department budget and account records.Make requests for office equipment repairs and work closely with facilities to ensure that equipment, materials and office space are used effectively.Compose documents; maintain relevant databases; update departmental websites and related records.Research, analyze and summarize data for reports independently and assist with large project coordination.Maintain calendars for management.Job Requirements:High School Education or equivalent of three years or more of administrative support and understanding of general office procedure experience required.Excellent listening, oral, verbal and written communication skills required.Ability to exercise discretion and independent judgment within understood policies and procedures preferred.Experience with standard report generation; office administrative practices and procedures required.Intermediate skill level or better and knowledge with using computer applications involving word processing, data entry and/or standard report generation including: Microsoft Office Word, Excel, Access, PowerPoint, and internet search software relevant to the position required.Familiarity with using pivot tables and advanced formulas when working with spreadsheet and reports preferred.Good attention to detail skills and the ability to multitask preferred.Good organizational, problem solving and time management skills a plus and preferred.Must be able to work in a seated position for the duration of the workday preferred.Must perform office tasks using simple hand grasping, fine hand manipulation and reach associated with assigned tasks such as paperwork, computer keyboarding, filing, and calculating preferred.Sufficient ability to communicate through sight, hearing, and/or otherwise, to perform assigned tasks and maintain proper job safety conditions preferred.