Business Assistant

Job Description

Ambient Recruiting is partnered with a well-established organization seeking a detail-oriented and organized Business Assistant to support its day-to-day business office operations. This role works closely with the Business Manager to assist with accounting, accounts payable and receivable, customer service, and general administrative responsibilities.

The ideal candidate is dependable, comfortable working with financial and administrative records, and able to manage multiple priorities while maintaining accuracy and organization.

Responsibilities:

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• Support daily business office operations, including mail, filing, data entry, recordkeeping, and maintaining organized files.
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• Enter vendor invoices, accounts payable, and receivables into QuickBooks.
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• Assist with preparing daily deposits, reconciling accounts, and completing month-end accounting tasks.
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• Communicate with customers and vendors to answer questions, provide updates, and resolve routine inquiries.
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• Support payment tracking and follow-up for tuition-based programs.
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• Assist with researching transactions, preparing journal entries for review, and gathering documentation for annual audits.
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• Help process retail orders, maintain inventory, and support store operations as needed.
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• Assist with administrative projects and other duties based on business needs.
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• Provide additional support during the summer season, including occasional weekend hours.
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Qualifications:

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• Previous experience in an office or administrative environment.
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• Familiarity with Microsoft Office Suite.
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• Experience with Intuit QuickBooks is preferred.
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• Strong organizational skills and attention to detail.
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• Effective written and verbal communication skills.
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• Customer service experience and the ability to communicate professionally with customers and vendors.
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• Ability to manage multiple responsibilities, maintain accurate records, and work collaboratively with a team.
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Why Consider This Opportunity?

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• Full-time, year-round employment.
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• An opportunity to build experience across accounting, administrative support, and business operations.
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• A collaborative role working directly with the Business Manager.
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• A varied position that combines office administration, financial recordkeeping, and customer service.
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If you enjoy keeping things organized, working with numbers, and supporting the daily operations of a business, we'd love to connect with you!