Talent Acquisition & HR Coordinator

Job Title: Talent Acquisition & HR Coordinator

Reports to: Manager of Employee Relations

Direct Reports: None

The Talent Acquisition & HR Coordinator is responsible for leading full-cycle recruiting efforts while also supporting core HR coordination functions across all companies. This role ensures the organization attracts, hires, and retains top talent for corporate, salaried, and selected hourly roles while maintaining efficient HR operations, onboarding, and employee support processes. The overall goal is to build a strong workforce, deliver a seamless candidate and employee experience, and support organizational growth through strategic recruiting and HR coordination.

Talent Acquisition:
• Develop a comprehensive understanding of each company's hiring needs, including titles, salary ranges, and job descriptions.
• Design and implement recruiting strategies aligned with company goals and workforce needs.
• Create, post, and maintain job advertisements based on market trends and company requirements.
• Manage and maintain the Applicant Tracking System (ATS), ensuring accurate and up-to-date candidate records.
• Source, screen, and manage candidate pipelines, including passive and active talent.
• Schedule, conduct, and coordinate interviews, including second and third rounds.
• Evaluate candidates' knowledge, skills, and experience through interviews and assessments.
• Coordinate and extend job offers in collaboration with department leaders.
• Conduct pre-employment processes including background checks, reference checks, drug screenings, and testing.
• Oversee onboarding processes to ensure a smooth and engaging new hire experience.
• Build and maintain a strong network of candidates and talent pools.
• Utilize recruiting tools, including AI technology, to enhance sourcing and hiring efficiency.
• Partner with HR leadership to continuously improve recruiting strategies and processes.
• Maintain relationships with external recruiters and ensure accountability for performance and timelines.
• Stay current on job boards, social platforms, and industry trends to attract top talent.
• Develop and update job descriptions and role specifications.
• Partner with Marketing to maintain and improve company career sites.
• Support recruiting efforts for new restaurant openings, including advertising, interviewing, and onboarding.
• Attend internal and external job fairs and recruiting events.
• Track and report recruiting metrics, including applicant flow and hires for the Restaurant Division.
• Manage and track Manager and Employee Referral Programs.

HR Coordination:
• Communicate onboarding, training, and orientation details to new hires.
• Complete company setup for new hires and transfers, including office space, systems access, email, phone, and uniforms.
• Conduct and track Exit Interviews and Stay Interviews across divisions.
• Coordinate travel arrangements including flights, hotels, and rental cars for all divisions.
• Manage relocation and moving arrangements for applicable roles.
• Coordinate and maintain the Manager in Training (MIT) materials, ensuring all candidate materials and training schedules are fully prepared and ready prior to day one.
• Coordination of Train-the-Trainer certification classes by scheduling sessions, preparing training materials, and obtaining necessary supplies.
• Provide ongoing support to the Operations Team and Support Center to ensure training programs align with operational needs and meet performance expectations.
• Track MIT (Manager in Training) expenses and ensure budget alignment; assist with invoice coding.
• Assist with annual salary surveys across all companies.
• Support coordination of company events, including VIP events, Field Days, and other organizational functions.
• Provide general support to the HR department as needed.

Qualifications:
• 2-3 years of HR, recruiting, or administrative experience required.
• High school diploma or GED required.
• Associate's or Bachelor's degree in HR, Business, Management, or related field preferred.
• Strong time management and organizational skills.
• Excellent verbal and written communication skills.
• Ability to build and maintain relationships with candidates and employees.
• High emotional intelligence and professionalism when handling sensitive information.