Office Administrator

Office Administrator

Wilson & Company, Inc., Engineers & Architects is currently seeking a flexible, motivated Office Administrator at our Phoenix location to assist with a number of tasks and bring a positive attitude to the group.

This position provides project support, including meetings and travel arrangements, invoicing, document processing, filing, and other related tasks; basic office administrative support, including reception, document processing, filing, office related errands, shipping and other related tasks; and special projects as directed by your supervisor.

Required Skills:

• Ability to handle multiple projects and flexible to change
• Answers main switchboard; greets and directs visitors in a courteous and professional manner
• Sorts and routes incoming mail; prepares outgoing mail
• Maintains office supplies
• Maintains filing system (marketing, project, and general information)
• Project support, including meeting and travel arrangements, invoicing, and document processing
• Maintains local office checking account; check requests
• Prepares local office expense reports and payroll for processing to Corporate
• Prepares local office accounts payable/accounts receivable for processing to Corporate
• Assist Project Managers with budgeting and other billing issues
• Assist Office Manager with operating and capital expenditure budget as requested, or needed
• Local Human Resources contact; assists Corporate office with enrollment of new employees, insurance status changes, benefit supplies, and maintains local employee records; processes resumes and places ads for local hires

Required Experience:

• 4 to 6 or more years of administrative experience
• High School Degree or Equivalent

Hourly Rate: $20.00 - $29.00

Please note that Wilson & Company is not currently sponsoring applicants for work visas.

Wilson & Company has a rich history in planning and design, and the right candidate will become part of our bright future. We provide multidisciplinary engineering, architecture, surveying, mapping, environmental, and planning services, and employ staff throughout 14 offices in 9 states. The firm was founded in 1932 and provides services to a diverse client base including railroads; municipal, state, and federal agencies; energy, industrial, and commercial companies; and private developers.

The cornerstone of our success is Higher Relationships, standards in Discipline, Intensity, Collaboration, Shared Ownership, and Solutions. Discipline is doing it right, with attention to details without exception. Intensity is doing what it takes to meet and exceed expectations. Collaboration is working together and bringing out the best in each other. Shared Ownership means we adopt the goals of others as our own. Finally, Solutions are achieved in a win-win environment. We value this commitment to Higher Relationships with our employees, clients, and the communities where we live and work. And for you, our culture intends to help you achieve personal and professional success. Come grow with us!

Wilson & Company provides a comprehensive benefits package that encourages employee health and well-being. We have several options to choose from for health insurance, life insurance, disability insurance, paid time off, and retirement savings plan benefits. We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment background checks.

Wilson & Company is a federal contractor and subject to various health and safety regulations enforced by federal, state, and local agencies, as well as health and safety requirements of our clients. Wilson & Company is committed to complying with all regulations and requirements, which could include, but are not limited to, vaccination requirements, testing requirements, masking requirements, and personal protective equipment requirements. All regulations and requirements are subject to change, which could impact Wilson & Company policy and requirements for employees.