Office Administrator

Job Description

Job Description

ob Summary

Provide administrative and operational support for a growing U.S.-based business. Coordinate office setup, vendor communications, compliance-related documentation, insurance administration, recruitment support, and general office operations to ensure efficient business activities and regulatory compliance.

Key Responsibilities

• Coordinate daily administrative and office operations.
• Serve as the primary contact for landlords, property managers, insurance providers, government agencies, and external vendors.
• Assist with office establishment, facility management, and maintenance of business records and documentation.
• Support insurance applications, renewals, and related compliance processes.
• Coordinate licensing, permit, and registration requirements for business operations.
• Maintain organized records and ensure timely completion of administrative procedures.
• Prepare reports, correspondence, and other business documents as assigned.
• Provide administrative and operational support to management and perform other duties as needed.
  
   
• Previous administrative, office coordination, or related experience preferred.
• Strong organizational, communication, and multitasking skills.
• Ability to work independently and coordinate with multiple external parties.
• Proficiency in Microsoft Office and general business software.
• Bilingual ability (English and Mandarin Chinese) is a plus.