Office Administrator

Job Title: Office Administrator Company: Chapman Ford Location: 3400 N 89th St, Scottsdale, AZ 85251 Schedule: Monday-Friday | 7:30am-4:30pm Pay: $18-$22/hour (DOE) About the Role Chapman Automotive Group is a family-owned dealership organization that has delivered exceptional service and a customer-first experience since 1966. As one of the leading automotive retailers in Arizona and Nevada, we take pride in our strong team culture and commitment to excellence. Our Chapman Ford location in Scottsdale is currently seeking an Office Administrator to join our business office team. In this role, you will support the timely and accurate billing of sold vehicles by ensuring all required sales and finance documentation is complete and accurate. This position requires strong attention to detail, excellent follow-up skills, and a commitment to consistent, accurate work. Responsibilities Perform accounting functions related to billing vehicle deals Post and reconcile bank proceeds to the general ledger in a timely manner Review and audit vehicle deals to ensure accuracy and compliance with company policies and procedures Process time‑sensitive contracts and sales documentation accurately and efficiently Maintain and manage spreadsheets to track and calculate sales commissions Monitor, reconcile, and maintain general ledger schedules to ensure financial accuracy Qualifications Experience in dealership billing, accounting, or a related administrative role is a plus. *Experience not required; training will be provided. Basic knowledge of basic accounting principles, including general ledger entries and reconciliations Computer proficiency, including Microsoft Excel (spreadsheets, formulas, and data tracking) Attention to detail with the ability to identify and correct discrepancies Organizational and time management skills, with the to prioritize and meet deadlines in a fast‑paced environment Ability to handle high‑volume, time‑sensitive documentation with accuracy and efficiency Effective written and verbal communication skills for cross‑department coordination High level of integrity and ability to handle confidential financial information Able to pass abackground check and drug screening Compensation & Perks Competitive Pay: $18-$22/hour (DOE) Opportunities for career growth and advancement Supportive, team‑oriented workplace Employee discounts and assistance programs Closed on Sundays Benefits Medical, dental, and vision insurance 401(k) with company contributions Life insurance Paid time off and holidays How to Apply Submit your application for consideration. Qualified candidates will be contacted regarding next steps. #J-18808-Ljbffr