Office Administrator Part Time with Marketing Agency

Location: Phoenix, AZ

Employment Type: Full-Time

About FT Media (formerly Fasturtle)

FT Media (formerly Fasturtle) is one of the top ranked digital marketing agencies in Arizona. We build the best digital marketing campaigns and websites for small to medium businesses here in Arizona and around the country. Since 2000, customers have been using Fasturtle website design and marketing programs to help build their businesses. As a full-service marketing agency, we pride ourselves on delivering real results and building strong relationships with our clients. Our awesome clients like to tout how we have helped them, feel free to check out our Google Reviews. We love helping business owners and marketing professionals build their brand awareness and lead generation and we love having fun doing it together.

About the Role

We are seeking a highly organized and experienced Office Administrator to manage daily office operations and oversee key financial, payroll, HR, and CRM functions. The ideal candidate has strong experience with QuickBooks, payroll systems such as Paychex, CRM management, new order processing and accounts receivable/payable processes.

This is a hands-on role requiring attention to detail, accountability, discretion, and strong problem-solving skills.

Key Responsibilities

Accounting & Financial Management

• Manage accounts receivable and accounts payable
• Maintain accurate records in QuickBooks
• Reconcile bank and credit card statements
• Generate financial and operational reports
• Coordinate with external CPA or accounting partners

Payroll & HR Administration

• Process payroll using Paychex or similar systems
• Maintain employee records and HR documentation
• Support onboarding and offboarding processes
• Administer benefits and ensure HR compliance
• Maintain confidentiality of sensitive information

CRM & Data Management

• Maintain and update CRM records accurately
• Ensure data integrity and reporting accuracy
• Generate CRM reports as needed

Office & Operational Support

• Oversee daily office operations and vendor relationships
• Support leadership with administrative needs
• Assist with special projects and operational improvements

Qualifications

• 5+ years of experience as an Office Administrator

Direct experience with:

• HR administration
• Accounts receivable and payable
• CRM management
• Payroll processing (Paychex or similar systems)
• QuickBooks
• Strong organizational and multitasking skills
• High attention to detail and accuracy
• Proficiency in Microsoft Office (Excel required)
• Strong problem-solving and communication skills

Ideal Candidate Traits

• Proactive and self-motivated
• Professional and discreet
• Process-oriented
• Calm under pressure
• Strong common-sense judgment

FT Media recognizes employees in many ways for their contributions and their commitment to the organization. One such way is by offering a very comprehensive benefits package. This includes a competitive salary, a bonus structure, and a strong benefit program that includes, health, dental, and vision. At FT Media, we want to ensure all of our employees stay healthy, feel secure, and maintain a strong work/life balance.

EOE M/F/D/V