Office Administrator

HotFoot Recruiters is excited to partner with a growing engineering and manufacturing company to hire an Office Administrator . This role will support general administrative operations, office coordination, employee services, company assets, vehicle coordination, access control, insurance documentation, and internal audit support.

This position is ideal for a detail-oriented administrative professional who is organized, communicative, and comfortable supporting a busy office environment.

Title: Office Administrator
Type: Full-Time | Direct Hire
Location: North Phoenix, Arizona
Schedule: Monday-Friday, 8:00 AM - 5:00 PM
Pay Range: DOE

Responsibilities

• Handle general administrative requests and daily office support tasks.
• Manage employee custody items, office supplies, records, and documentation.
• Support company events and employee welfare activities.
• Assist with dormitory applications, housing-related coordination, and maintenance follow-up when needed.
• Manage company vehicle administration, including leasing, fuel cards, ETC accounts, and related records.
• Coordinate parking space leasing, assignment, and tracking.
• Support security, access control systems, badge coordination, and office access records.
• Assist with insurance-related documentation and administrative matters.
• Support ISO annual internal audits and related documentation preparation.
• Liaise with external government agencies, vendors, and organizations as needed.
• Maintain organized digital and physical filing systems.
• Perform additional duties and special projects assigned by management.

Qualifications

• 1-3+ years of office administration, administrative support, general affairs, HR admin, operations support, or related experience preferred.
• Proficient with Microsoft Excel, Word, Outlook, and PowerPoint.
• Strong organization, documentation, follow-up, and multitasking skills.
• Detail-oriented with strong interpersonal and communication skills.
• Professional, outgoing, and comfortable coordinating with employees, vendors, and external contacts.
• Able to manage multiple administrative priorities in a fast-paced office environment.
• Experience supporting manufacturing, engineering, construction, or project-based companies is a plus.
• Mandarin Chinese is a plus, but not required.