Payroll Specialist

Payroll Specialist

Join an industry leader at Encore Fire Protection, a full-service fire protection company dedicated to safeguarding lives and property across the Northeast. With over 2,000 employees and 40,000 customers from Maine to Pennsylvania, we deliver cutting-edge fire suppression, sprinkler systems, and alarm solutions.

Our mission? To be the best fire protection company the industry has ever seenand we need a Payroll Specialist who shares our commitment to excellence!

A specialist in the truest sensehighly skilled in payroll processes. If you've never worked in a payroll-related role before or if you're not a numbers person, this job isn't for you. We follow a weekly payroll schedule for over 1,400 employees across multiple states and job sites, often with prevailing wage requirements. You'll need to take quick ownership of our process and use your experience to identify ways to improve efficiency.

What You'll Do:

• Process accurate, timely weekly payroll, including hours collection, wage calculations, and paycheck distribution.
• Reconcile timecards from multiple offices, ensuring hours are correctly coded to the appropriate job and compliant with wage laws.
• Maintain secure and up-to-date payroll records, including pay rates, vacation balances, and changes.
• Act as the go-to for employee payroll questions, providing fast, clear, and helpful support.
• Manage payroll deductions, benefits, garnishments, and levies.
• Collaborate with HR, Finance, and other departments to improve systems and support cross-functional projects.
• Assist in identifying and implementing process improvementsbringing fresh ideas to the table around technology, reporting, and compliance.

What You'll Bring:

• 2+ years' experience in a payroll-related role, ideally in the construction industry or fast-moving industry.
• College degree preferred but not required.
• Familiarity with multi-state payroll, certified payroll, and prevailing wage requirements.
• Strong Excel skills (formulas, pivot tables, data organization) and experience with payroll software (SAGE preferred).
• A track record of identifying inefficiencies and helping teams work smarternot just harder.
• Confidence, initiative, and a strong sense of accountabilityyou don't wait to be told what to do.
• Passion for accuracy, with an eye for detail and a mind for improvement.
• A team-focused, solutions-oriented mindset with a drive to grow and lead change.

Why You'll Love It Here:

• Competitive salary based on your experience, plus a performance-based bonus.
• Be part of a fast-growing company with a mission to make a real difference in fire protection.
• Opportunities for growth and development as we continue to expand across the Northeast.
• Results-driven mindset where we work smarter, not harder, and your contributions are always noticed.
• Dress for the day's objectivesjeans most days, suits when necessary. Plus, you'll receive Encore gear as a new team member.
• Fun perks like daily snacks, coffee, and weekly office lunches in a culture that fosters idea-sharing and innovation.
• Access to leading-edge web-based tools to boost productivity.
• Comprehensive benefits, including participation in a Fidelity 401(K) with employer match, Blue Cross medical, dental, and vision coverage, and a company-paid life insurance policy of $50,000.

Encore Fire Protection is an Equal Opportunity Employer.

Encore Fire Protection is an E-Verify Employer.

As an EEO/AA employer, Encore Fire Protection considers applicants for employment without regard to, and does not discriminate based on gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.