Legal Assistant

About Us Weeks & Irvine, LLC is a well-established law firm with a strong regional presence, offering a wide range of legal services. We pride ourselves on delivering client-focused legal solutions with efficiency, integrity, and professionalism. Job Description Our Legal Assistant needs to manage our front desk daily and perform a variety of administrative and clerical tasks to assist the managing attorney in keeping the office functioning on a smooth basis. Our Legal Assistant will work closely with the managing attorney to prepare & review legal documents necessary to conduct a real estate closing. REAL ESTATE CLOSING EXPERIENCE IS REQUIRED! Responsibilities Greet and welcome guests as soon as they arrive at the office Direct visitors to the appropriate person, office, or conference room Answer, screen and forward incoming phone calls Assist with closing files as needed (e.g. disbursing funds/scanning documents) Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) Provide basic and accurate information in-person and via phone/email Maintain office security by following safety procedures and controlling access via the reception desk Keep inventory of stock Update calendars and schedule appointments or meetings Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing Request documents necessary to conduct closings according to contract terms Check legal documents for accuracy Obtain attorney approval for legal documents related to the transaction The company reserves the right to add or change duties at any time Skills Hands-on experience with office equipment (e.g. fax machines and printers) Professional attitude and appearance Solid written and verbal communication skills Ability to be resourceful and proactive when issues arise Excellent organizational skills Multitasking and time-management skills, with the ability to prioritize tasks Customer service attitude Time management Active listening SoftPro experience is preferred This Job Is Ideal for Someone Who Is: Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction Detail-oriented -- would rather focus on the details of work than the bigger picture High stress tolerance -- thrives in a high-pressure environment Supportive - enjoys working as part of a team #J-18808-Ljbffr