Administrative Assistant

Administrative Assistant

Addison Group is partnering with a valued client to identify a highly organized Administrative Assistant to support daily office operations. This opportunity is ideal for a detail-oriented professional who enjoys keeping teams organized, providing exceptional customer service, and ensuring the office runs efficiently. The ideal candidate thrives in a fast-paced environment and can effectively manage multiple priorities with professionalism.

The Administrative Assistant will provide administrative and operational support across the organization while helping maintain efficient office workflows. This individual will play a key role in coordinating schedules, preparing business documents, organizing records, and assisting with various administrative projects.

Key responsibilities include:

• Coordinating calendars, meetings, and appointments for leadership and team members.
• Serving as the primary point of contact for incoming phone calls, emails, and general office inquiries.
• Creating, editing, and proofreading business correspondence, reports, presentations, and other documents.
• Maintaining accurate electronic and paper filing systems to ensure records remain organized and accessible.
• Arranging travel accommodations and assisting with expense reporting when necessary.
• Monitoring office supply inventory and coordinating purchasing to support daily operations.
• Welcoming visitors and providing a professional, customer-focused experience.
• Performing data entry and maintaining accurate records, files, and documentation.
• Assisting with planning meetings, special projects, and company events.
• Partnering with internal departments to help maintain efficient office operations.
• Providing additional administrative support as business needs require.

Qualifications include:

• High school diploma or GED required; Associate's or Bachelor's degree preferred.
• Previous experience in an Administrative Assistant, Executive Assistant, Office Coordinator, or similar administrative support role.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities while meeting deadlines.
• Professional demeanor with exceptional customer service and interpersonal skills.
• Strong attention to detail and commitment to accuracy.

Additional details include:

• Full-time onsite position located in Tampa, Florida.
• Opportunity to support multiple departments in a collaborative office environment.
• Fast-paced role requiring adaptability, initiative, and strong problem-solving skills.
• Additional administrative responsibilities may be assigned based on business needs.

Perks include:

• Competitive hourly compensation.
• Medical, dental, vision, and 401(k) benefits.
• Opportunity to work with a collaborative and professional team.
• Stable full-time schedule.
• Professional development and career growth opportunities.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Reasonable accommodation is available for qualified individuals with disabilities, upon request.