Executive Admin Assistant

Executive Administrative Assistant (VP Support)

Location: Farmington Hills, MI Schedule: Full-Time | 100% On-Site | Monday-Friday Pay: Starting at $32+/hour (Based on Experience) Contract: Long-Term Contract (12+ Months with Potential Extension)

About the Role

We are seeking an experienced, professional, and highly organized Executive Administrative Assistant to provide direct support to a Vice President within a fast-paced engineering environment. This role is ideal for someone who thrives on managing executive priorities, coordinating meetings, and serving as a trusted partner to senior leadership.

This position requires previous experience supporting a VP, C-Suite Executive, or other senior-level leader and the ability to work independently with minimal supervision.

What You'll Be Doing

• Manage complex executive calendars, appointments, and meeting schedules
• Coordinate and prepare high-level VP and executive meetings
• Organize customer visits, executive briefings, and leadership events
• Schedule conference rooms, catering, visitor logistics, and meeting materials
• Ensure meeting spaces are fully prepared for internal and external stakeholders
• Assist with travel arrangements, expenses, purchase orders, invoices, and administrative reporting
• Serve as a welcoming and professional point of contact for visitors and clients
• Support leadership communications, presentations, reports, and documentation
• Work closely with the VP on daily operational and administrative priorities

What We're Looking For

Required:

• Previous experience supporting a Vice President, Executive Leader, or C-Suite Executive
• Experience working in an engineering, automotive, technology, or similar technical environment
• Microsoft Office skills, including:
• Outlook
• Excel
• PowerPoint
• Word
• Teams
• Experience utilizing SAP or similar ERP systems for expenses, purchase orders, invoices, and related business processes
• Strong organizational, communication, and multitasking skills
• Self-motivated, proactive, and able to anticipate executive needs
• Professional, energetic, and customer-focused personality

Preferred:

• Bachelor's Degree
• Experience supporting external client meetings and executive-level events
• Experience working with global teams and stakeholders

Additional Details

• 100% On-Site position in Farmington Hills, MI
• Flexible start time: 7:00 AM, 8:00 AM, or 9:00 AM
• 40 hours per week
• Opportunity to work closely with executive leadership in a highly visible role
• Long-term assignment with strong potential for extension

If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity.