Administrative Assistant
Full-time
IPS Powerful People
Short Description We are working with a major Oil and Gas client to fill a temporary Senior Administrative Assistant role. The Senior Administrative Assistant performs administrative tasks in support of projects/programs and other departmental tasks. Function Description
- Perform tasks including but not limited to: scheduling appointments, making travel arrangements, completing expense reports, providing meeting support, faxing/copying, maintaining supplies, record-keeping, and mail distribution.
- Receive and screen telephone calls and visitors.
- Handle customer/vendor contacts.
- Assist in preparation of slide presentations and database updates.
- Cover the main switchboard as required.
- Overtime may be required on an as-needed basis.
- Associates degree or equivalent experience (ten years total office experience; three years of experience working for executive-level managers).
- Strong working knowledge of MS Office Suite software.
- Knowledge of Windows-based Electronic Mail and data communications.
- Strong mathematical aptitude with the ability to perform complex calculations and analyze numerical data.
- Ability to work independently and prioritize workloads.
- High attention to detail and strong grammar and proofreading skills.
- Reliable team player, with good organizational, time-management, and problem-solving skills.
- Experience with DoD travel regulations, including Joint Travel Regulations (JTR), Defense Travel System (DTS) and GSA per diem rates.
- Proficiency in PeopleSoft and experience working with Enterprise Resource Planning (ERP) systems.
- Knowledge of web-based applications/conferencing.
Vacancy posted 3 days ago
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