Administrative Coordinator

Job Description

Job Description

Administrative Coordinator (Contract | On-Site – Honolulu, HI)

Bishop & Company is seeking an experienced Administrative Coordinator / Administrative Assistant for a W2 contract opportunity with a major Honolulu-based organization. This role is ideal for a highly organized professional who thrives in a fast-paced environment supporting leadership, operations, and procurement functions.
Position Overview
This role provides high-level administrative support, executive support, and office coordination to division leadership. The Administrative Coordinator will manage calendar scheduling, procurement processes, invoice processing, contract documentation , and a variety of operational functions while ensuring accuracy, efficiency, and confidentiality.
Key Responsibilities

• Provide administrative and executive support including calendar management and meeting coordination
• Prepare and process:
  • Purchase requisitions, procurement documents, and contracts
  • Accounts payable support, invoice processing, and payment tracking
• Maintain office operations, including:
  • Office management, supply ordering, and expense reconciliation
  • Document management, records management, and filing systems
  • IT equipment tracking and coordination
• Handle confidential information, sensitive communications, and internal documentation (e.g., RFAs)
• Provide customer service and client support (in-person and virtual)
• Assist with project coordination, administrative projects, and cross-functional support

Required Qualifications

• Associate’s degree
• Minimum 5+ years of administrative experience, administrative support, or office management experience
• Familiarity with SharePoint, Smartsheet, Adobe Acrobat
• Proven ability to handle confidential and sensitive information
• Strong organizational, multitasking, and time management skills
• Ability to manage multiple priorities, deadlines, and competing tasks
• Strong problem-solving and analytical skills
• Experience supporting procurement, finance, or operations teams
• Proficiency with:
  • Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • General business systems and databases

Preferred Qualifications

• Experience with Oracle Fusion Cloud Applications
• Experience with Workday (HRIS, finance, or procurement systems)
• Strong technical aptitude and ability to quickly learn new software and systems

What We’re Looking For

• Detail-oriented, organized, and reliable professional
• Strong communicator with excellent customer service and interpersonal skills
• Self-starter who can work independently and collaboratively
• Adaptable team player who thrives in a fast-paced environment

Position Details:

• Duration: Through February 2027
• Schedule: Monday–Friday, 7:30 AM – 4:15 PM
• Location: On-site, Honolulu, HI
• Pay: $25.00-$29.00/hr 

Bishop & Company provides recruiting and placement services for client companies and opportunities for job seekers throughout Hawaii.  We charge no fees to candidates and our client services are 100% guaranteed.
Please forward resumes to: 
Bishop & Company  
Phone: View phone number on ziprecruiter.com 
Website:  

Location: Honolulu, HI 

***No relocation, In-state applicants only. Must be available to interview immediately.***

Equal Opportunity Employer – Disability and Veteran