Administrative Assistant III

AECOM is seeking a Part Time Administrative Assistant to be based in Houston Texas. This position offers a hybrid work arrangement combining scheduled in-office collaboration with Hybrid work.

The Administrative Assistant will provide administrative and operational support to project managers technical professionals and other team members. This role will help ensure efficient daily operations by coordinating schedules maintaining documentation preparing correspondence and supporting project-related administrative activities.

The successful candidate will possess strong organizational skills attention to detail and the ability to manage multiple priorities. This position offers an opportunity to collaborate with professionals supporting engineering construction and infrastructure projects.

Key Responsibilities

The responsibilities of this position include but are not limited to:

• Provide administrative support to project managers technical staff and leadership.
• Prepare format proofread and distribute correspondence reports presentations and other business documents.
• Coordinate meetings appointments and calendars including scheduling and meeting logistics.
• Maintain electronic files project records and administrative documentation in accordance with established procedures.
• Assist with data entry document tracking spreadsheets and routine reporting.
• Respond to internal and external inquiries and direct communications to appropriate team members.
• Support the preparation and organization of project documentation meeting materials and deliverables.
• Coordinate office supplies equipment requests and other administrative needs.
• Assist with travel arrangements expense reports and invoice processing as needed.
• Collaborate with team members to support efficient administrative operations and timely completion of assignments.

Qualifications :

Minimum Requirements

• High school diploma or equivalent and four (4) years of relevant administrative experience or demonstrated equivalency of experience and/or education.

Preferred Qualifications

• Experience providing administrative support in an engineering construction consulting or professional services environment.
• Proficiency with Microsoft Office applications including Word Excel Outlook and PowerPoint.
• Strong organizational and time management skills with the ability to prioritize multiple assignments.
• Excellent written and verbal communication skills.
• Experience coordinating meetings maintaining records and preparing professional correspondence.
• Strong attention to detail and ability to work independently while supporting a collaborative team.
• Familiarity with electronic document management systems and administrative procedures.
• Additional Information

Additional Information :

• This position requires a hybrid work schedule which includes in-office work in Houston Texas. The selected candidate must be available to work in the Houston office on a scheduled basis.

At AECOM we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM  

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work options well-being resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan. 

AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public- and private-sector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at . 

What makes AECOM a great place to work  

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts youll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and communitywhere you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. 

Remote Work :

No

Employment Type :

Part-time