Office Manager / Project Coordinator

Spiniello Companies is a privately held, national, full-service utility contractor. Founded in 1922, we are one of the few companies that fully self-performs all aspects of open cut and specialty pipe rehabilitation. Headquarters in New Jersey, we also have office locations in Maryland, Washington D.C., and California. Position Objectives and Responsibilities Maintains office efficiency by planning and implementing office systems, layout and procurement. Partners with hiring manager and HR to properly onboard and offboard employees Point person for all field employees’ new hire and benefit paperwork Track and process invoices for Subcontractors and material providers Review invoices and change order requests against contract documents Code invoices as requested by Project Manager Address customer issues/concerns as they arise Direct employees to HR for employee related questions and concerns Manage day to day office operations (i.e. phone, mail, assist field/yard) Ordering and maintaining inventory of office supplies Distribution of weekly paychecks Planning, organizing, and overseeing social events Assist with reviewing payroll reports and separating sub-contractor employees and submitting that time to sub-contractors. Adding employees and forms to the HCSS system and managing work authorization Assist with shipping and receiving of packages and deliveries Other duties as necessary Position Requirements and Qualifications 5-7 years of prior experience an Office Manager role or in similar role is required Experience in Heavy Civil construction a plus, but not required Able to successfully function as a leader and team player Detail oriented, self-motivated, and self-directed Ability to prioritize multiple demands in a fast paced, changing work environment. Exceptional organizational and multi-tasking abilities, problem-solving skills, critical thinking, interpersonal skills. Knowledge of Microsoft Office including Word, Excel, PowerPoint Excellent communication, both written and verbal, skills and able to effectively communicate with employees at all levels of the company and vendors. #J-18808-Ljbffr