Payroll Tax Specialist

Prodriven Global Brands

ProDriven Global Brands are the professional's choice, offering market leading products and brands on job sites worldwide. They focus on end users' needs and deliver exceptional customer experience, ensuring ease of use, productivity, durability, and safety.

Overview

This position manages and ensures the accuracy of all payroll tax and payroll accounting activities, including compliance with federal, state, local, and Canadian tax regulations. The role involves preparing, analyzing, and reconciling payroll tax reports, balancing general ledger accounts in JD Edwards and UKG Pro, handling complex payroll tax issues, and supporting the company's overall payroll tax and accounting strategy. The ideal candidate will have strong experience in UKG Pro, payroll tax & accounting, and advanced Excel skills (including Pivot Tables and VLOOKUPs).

Responsibilities

Tax Compliance & Filings

• Ensure timely and accurate payroll tax filings across federal, state, and local jurisdictions
• Stay current on U.S. payroll tax regulations and maintain ongoing compliance
• Reconcile payroll tax withholdings and deposits to ensure accurate reporting and remittance
• Lead quarter-end and year-end payroll tax activities, including filings, adjustments, and balancing

Payroll Accounting & General Ledger

• Own payroll-related GL activity within UKG Pro, including balancing and maintaining accounts after each payroll
• Ensure payroll journals accurately reflect wages, taxes, and benefit liabilities
• Reconcile payroll entries to the general ledger and partner with Finance to resolve discrepancies
• Prepare and validate payroll accounting reports and maintain system structures (locations, account mappings)
• Performs other duties as assigned within the scope of responsibilities and requirements of the job
• Performs Essential Job Functions and Duties with or without reasonable accommodation

Audit, Reporting & Controls

• Prepare payroll tax and accounting reports for audits and regulatory filings
• Support audits including 401(k) and workers' compensation
• Respond to auditor and agency inquiries with accurate, timely documentation
• Perform reconciliations across payroll registers, tax filings, and financial statements

Issue Resolution & Expertise

• Investigate and resolve complex payroll tax discrepancies across multi-state jurisdictions
• Manage escalations and high-risk compliance issues
• Serve as a subject matter expert for payroll tax, multi-state compliance, and payroll adjustments
• Lead guided and standard adjustment processes within UKG Pro

Analysis, Systems & Process Improvement

• Analyze payroll and tax data to identify discrepancies, trends, and compliance risks
• Lead process improvements and system enhancements focused on automation, accuracy, and scalability
• Maintain documentation for payroll tax and accounting processes, including reconciliation procedures
• Partner with Accounting and IT to strengthen payroll-to-GL integration and data accuracy

Vendor Management & Multi-State Compliance

• Partner with external vendors (UKG, Ceridian Dayforce) to ensure accurate tax filing and reporting
• Manage relationships with tax authorities and auditors to resolve issues efficiently
• Ensure proper setup and maintenance of tax codes and withholdings
• Handle complex multi-state scenarios, including non-resident taxation and reciprocal agreements
• Performs other duties as assigned within the scope of responsibilities and requirements of the job
• Performs Essential Job Functions and Duties with or without reasonable accommodation

Qualifications

Education, Licenses, and Certifications

• Associate's degree in accounting, finance or related field preferred or equivalent work experience required

Years of Experience and Knowledge

• 5 ~ 7 years of payroll tax and payroll accounting experience required including multi-state and Canadian payroll.

Skills and Abilities

• Strong Excel skills (Pivot Tables, VLOOKUPs, Business Intelligence, data validation, and analysis).
• Strong understanding of payroll tax and accounting principles and general ledger reconciliation.
• Experience leading quarter-end and year-end tax close activities.
• Excellent attention to detail, analytical thinking, and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment

Travel Requirements

• 0% ~ 10% travel domestically required

EEO Statement

ProDriven Global Brands is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion. ProDriven Global Brands is an equal opportunity employer and prohibits discrimination and harassment of any kind. All qualified applicants to ProDriven Global Brands are considered for employment without regard to age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status or any other protected characteristic. ProDriven Global Brands will not tolerate discrimination or harassment of any kind based on these characteristics.