Facilities Coordinator

Facilities Coordinator

Provide administrative and operational support to the Facilities Manager and departmental team.

Maintain departmental records, permits, contracts, engineering documentation, compliance records, policies, procedures, and controlled documents.

Develop, maintain, and revise facility CAD drawings, building layouts, utility drawings, office floor plans, and space utilization records.

Maintain and update facility master plans, occupancy records, space allocation drawings, utility maps, and site documentation to support operational and future business needs.

Coordinate office moves, workstation installations, conference room configurations, and workplace layout changes.

Support workplace ergonomics initiatives and maintain workstation standards throughout the facility.

Utilize SAP to create, maintain, track, and report facility-related records, purchase requisitions, purchase orders, asset information, and departmental expenditures.

Generate, analyze, and maintain SAP reports, dashboards, asset data, purchasing records, and departmental performance metrics to support operational decision-making.

Compile, maintain, and administer service agreements, contracts, and documentation for facility service providers and contractors.

Monitor contractor documentation and maintain records related to contractor compliance, safety requirements, and service agreements.

Coordinate contractor onboarding activities, including access requirements, safety documentation, site orientation requirements, and administrative support for contractor activities.

Assist in preparing project scopes, budget estimates, schedules, and supporting documentation for facility and infrastructure improvement projects.

Support facility construction, renovation, and infrastructure projects through administrative coordination of contractors, suppliers, engineers, and internal stakeholders.

Act as an administrative liaison between facilities personnel, engineering teams, contractors, architects, surveyors, consultants, and external service providers.

Coordinate project meetings, prepare meeting minutes, track action items, and communicate project updates to management and stakeholders.

Prepare departmental KPI reports, budget tracking reports, project status updates, presentations, and other management reporting requirements.

Keep management informed of project progress, developing issues, contractor activities, and pending facility concerns.

Assist with monitoring facility service contracts, building systems inspections, utility records, and third-party service provider performance.

Support site security administration through visitor management records, contractor logs, badge administration, key control programs, and security documentation.

Partner with Human Resources and Security personnel to maintain employee access control records, identification badge systems, and security-related administrative processes.

Support regulatory compliance, environmental, life safety, fire protection, emergency response, and security programs through documentation management, audit preparation, record retention, and administrative coordination.

Promote a culture of safety, integrity, compliance, and continuous improvement while supporting special projects and other duties as assigned.

At Rolls-Royce we put safety first, do the right thing, keep it simple and make a difference. These principles form the behaviors that guide us and are an essential component of our assessment process.

They are the fundamental qualities that we seek for all roles.

Bachelor degree or associate degree, and 2 years of experience in facility management; or 4 years equivalent experience in Facilities Management, Engineering Technology, Industrial Technology, Architecture, Drafting, or a related field.

Applicants must be authorized to work for any employer in the U.S without sponsorship. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Proficiency with SAP required.

Proficiency with AutoCAD or similar CAD software required.

Strong analytical ability where problems are complex.

Strong organizational planning and follow-up skills

Strong ability to manage multiple priorities while maintaining a high level of accuracy, professionalism, and attention to detail.

Good interpersonal skills and the ability to work effectively with others.

Good oral, written and presentation communication skills.

Good ability to interpret blueprints and drawings.

Proficient with PC and MS Office Suite

Knowledge in Graphic Communication & Signage

Knowledge of Contract System Furniture Design

Experience working within a manufacturing, industrial, engineering, or technical environment.

Daily work is performed in an office and general manufacturing environments. This position has a traditional work schedule that requires five (5) eight (8) hours during a Monday through Friday work schedule, with the eligibility of overtime as business requires.

While performing duties of this position, employees are frequently requested to work inside and occasionally required to work outside of the facility. While working outside, employees will occasionally endure hot, cold, and humid temperature conditions. The employees will frequently hear noise. Also, employees will occasionally work with hazardous material within the manufacturing work environment.

While performing physical demands of the work environments, employees will occasionally be requested to sit, climb, and maintain balance, crouch and squat. Next, employees will frequently be requested to stop or kneel. Finally, employees will regularly be requested to sit and walk within the work environment.

Employees will be occasionally requested to push, pull, carry, lift and or move materials within the work environment. The materials will weigh between 10-25 pounds, and the employee will be occasionally requested to move materials once per week.

Specific vision requirements for this position include close vision, distance vision, peripheral vision, depth perception, and the employee must have the ability to adjust focus.

Our vision is to ensure that the excellence and ingenuity that shaped our history continues into our future. Our multi-year transformation program aims to turn Rolls-Royce into a high-performing, competitive, resilient and growing company. Join us, and it can be your future vision too.

Rolls-Royce is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to any protected characteristics.

At Rolls-Royce, we are committed to creating a workplace where all employees feel respected, supported, and empowered to do their best work. We foster a welcoming and innovative work environment that invests in you, giving you access to an incredible breadth and depth of opportunities where you can grow your career and make a difference.