Unit Coordinator

Under direction of the CEA Level C, Program Budget Manager (PBM) and the Supervisor II, the Executive Assistant provides administrative and office support to the PBM. The position relieves the PBM of a variety of administrative responsibilities and provides assistance with confidential and sensitive departmental matters. Duties include providing administrative support to the professional staff within the PBM's unit, assisting with office management, and performing other related duties as required.
You will find additional information about the job in the Duty Statement .

Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• EXECUTIVE ASSISTANT

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC-528531


Position #(s):
300-000-1728-XXX

Working Title:
Unit Coordinator


Classification:
EXECUTIVE ASSISTANT $4,874.00 - $6,102.00 L
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.


# of Positions:
Multiple


Work Location:
Sacramento County


Telework:
Hybrid


Job Type:
Permanent, Full Time


Department Information
Are you looking for a position in a fast-paced, prestigious organization with great potential for personal development and career advancement? Would you find working with the top management in State Government and with the State Legislature exciting and rewarding? If so, the Department of Finance offers a broad range of professional career paths in such areas as budgeting, accounting and auditing, information technology, economic and population research, and general administration. Look no further, apply today!


Department Website:


Special Requirements
Finance currently has a hybrid telework model, which requires employees to work in the office a minimum of four days during the workweek with additional in office days required as needed and sometimes on short notice, for reasons such as hearings, site visits, or required in-person meetings or trainings. Implementation of Executive Order N-22-25 requiring four in-office work days has been postponed until July 1, 2026, but may be subject to change.


In July 2025, the State of California implemented the Personal Leave Program 2025. This program reduces employees' monthly base pay in exchange for paid leave credits. This position is subject to PLP 2025 and will have a monthly base pay reduction of 3% in exchange for 5 hours of leave credits for the duration of the program. The salary ranges shown on this job posting do not reflect the reduced amounts.


Exam Information:


To establish eligibility for the Executive Assistant classification, you must take and pass the online Executive Assistant exam and meet the minimum qualifications for the Executive Assistant classification.


Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 8/27/2026
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).


How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:


Address for Mailing Application Packages


You may submit your application and any applicable or required documents to:


Department of Finance
DOF Human Resources Office
Attn: Nguyet Nguyen
915 L Street, Suite 1480


Sacramento , CA 95814


Address for Drop-Off Application Packages


You may drop off your application and any applicable or required documents at:


Department of Finance
DOF Human Resources Office
Nguyet Nguyen
915 L Street, Suite 1480


Sacramento , CA 95814
Human Resource Office is closed from 12:00pm-1:00pm (PST), Monday-Friday.
08:00 AM - 05:00 PM


Required Application Package Documents


The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - The Statement of Qualifications (SOQ) is a narrative discussion that identifies how education, training, experience, and/or skills correlate to the identified desirable qualifications and qualify you for this position. Please include specific examples and limit your SOQ to one page in length with a font size no smaller than 11 pt. Resume and/or Cover Letter do not take the place of the SOQ.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.


Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Service-oriented with strong interpersonal skills, including the ability to gain confidence and cooperation of others in order to establish and maintain good working relationships.
• Proven ti me management, including the demonstrated ability to plan, organize, and prioritize a sensitive/complex workload.
• Ability to work with strict deadlines, under pressure, and easily adapt to changing priorities.
• Dependability, flexibility, reliability, patience, poise, and tact.
• Ability to communicate effectively in order to exchange information and/or provide direction to staff and others.
• Good independent judgment, initiative, and creativity.
• Ability to coordinate work with others.
• Expertise with Microsoft Office Suite.
• Willingness to work overtime on short notice on occasions.

Benefits
For general information related to benefits with the State of California, please click here: State Employees - CalHR Benefits Website .


Finance employees are excluded from collective bargaining and are eligible to receive the following enhanced benefits:

• Enhanced medical, dental, and disability benefits
• Employer paid Life Insurance
• Additional hour of Vacation/Annual Leave
• Excluded employees are not subject to State Disability Insurance payroll withholding

For more details about employee benefits, visit the Department of Finance's website here .


Contact Information
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Department Website:
Human Resources Contact:
Nguyet Nguyen
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Hiring Unit Contact:
Rosanna Nguyen
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Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Larissa Stockton
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California Relay Service: View phone number on click.appcast.io (TTY), View phone number on click.appcast.io (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.


Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.


It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.