Unit Coordinator

Job Description and Duties

Under direction of the CEA Level C, Program Budget Manager (PBM) and the Supervisor II, the Executive Assistant provides administrative and office support to the PBM. The position relieves the PBM of a variety of administrative responsibilities and provides assistance with confidential and sensitive departmental matters. Duties include providing administrative support to the professional staff within the PBM's unit, assisting with office management, and performing other related duties as required.

You will find additional information about the job in the .

Special Requirements

Finance currently has a hybrid telework model, which requires employees to work in the office a minimum of four days during the workweek with additional in office days required as needed and sometimes on short notice, for reasons such as hearings, site visits, or required in-person meetings or trainings. Implementation of Executive Order N-22-25 requiring four in-office work days has been postponed until July 1, 2026, but may be subject to change.

In July 2025, the State of California implemented the Personal Leave Program 2025. This program reduces employees’ monthly base pay in exchange for paid leave credits. This position is subject to PLP 2025 and will have a monthly base pay reduction of 3% in exchange for 5 hours of leave credits for the duration of the program. The salary ranges shown on this job posting do not reflect the reduced amounts.

Exam Information:

To establish eligibility for the Executive Assistant classification, you must take and pass the online exam and meet the minimum qualifications for the Executive Assistant classification.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Service-oriented with strong interpersonal skills, including the ability to gain confidence and cooperation of others in order to establish and maintain good working relationships.
• Proven ti me management, including the demonstrated ability to plan, organize, and prioritize a sensitive/complex workload.
• Ability to work with strict deadlines, under pressure, and easily adapt to changing priorities.
• Dependability, flexibility, reliability, patience, poise, and tact.
• Ability to communicate effectively in order to exchange information and/or provide direction to staff and others.
• Good independent judgment, initiative, and creativity.
• Ability to coordinate work with others.
• Expertise with Microsoft Office Suite.
• Willingness to work overtime on short notice on occasions.

Benefits

For general information related to benefits with the State of California, please click here: State Employees - CalHR Benefits Website . 

Finance employees are excluded from collective bargaining and are eligible to receive the following enhanced benefits:

• Enhanced medical, dental, and disability benefits
• Employer paid Life Insurance
• Additional hour of Vacation/Annual Leave
• Excluded employees are not subject to State Disability Insurance payroll withholding

For more details about employee benefits, visit the Department of Finance’s website .

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - The Statement of Qualifications (SOQ) is a narrative discussion that identifies how education, training, experience, and/or skills correlate to the identified desirable qualifications and qualify you for this position. Please include specific examples and limit your SOQ to one page in length with a font size no smaller than 11 pt. Resume and/or Cover Letter do not take the place of the SOQ.