Records Clerk

The Position

Join the best! At the San Leandro Police Department, every employee plays an important role in serving our community. Records Clerks are essential members of the team, providing the accurate recordkeeping, data management, and customer service that support daily police operations. Working in a fast-paced and professional environment, Records Clerks help maintain the integrity of law enforcement records, assist the public with records requests, and provide critical support to officers and staff. If you are detail-oriented, customer-focused, and committed to public service, this is an opportunity to build a rewarding career while helping the City of San Leandro remain a safe and welcoming community. This is a full-time position that is regularly scheduled for 40 hours per week.

Definition: Under general supervision, performs recordkeeping, data entry, filing, indexing, copying, and other general clerical work with police records, reports, and data; receives, prepares, processes, coordinates, and disseminates information provided by citizens, police officers, city and departmental personnel; types, processes, files, scans, prints, and faxes a wide variety of police reports and records; and performs related work as required.

Distinguishing Characteristics: This journey-level classification is responsible for independently performing the full range of duties related to customer service and maintenance, processing, and distribution of Police Department records. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. Exercises no direct supervision over staff. Receives general supervision from assigned supervisory or management personnel.

Duties and Responsibilities

Examples of Typical Job Functions: The typical job functions of the classification may include, but are not limited to, the functions below and are subject to changes in operational necessity.

• Performs recordkeeping, data entry, filing, indexing, copying, and other general clerical work with police records, reports, and data.
• Maintains and updates records according to established policies and procedures, including tracking, scanning, and filing reports, accessing and redacting sensitive and/or confidential information, and indexing a wide variety of violations and notifications; purges records and files as required; monitors and responds to department email requests for information.
• Maintains an inventory of stored and towed vehicles and notifies responsible agency; processes all appropriate paperwork and/or documentation.
• Processes, files, scans, and prints a wide variety of police case reports and records including, but not limited to, DMV paperwork, child and family services referrals, domestic violence, missing person, arrest, citations, declarations, traffic accident, training, subpoenas, stolen property, evidence, warrants, site releases and bails.
• Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and unit policies and procedures in determining completeness of applications, records, and files; and
• For more detailed information about this job classification, visit Records Clerk.

Qualifications

Experience and Education Guidelines: Any combination equivalent to experience and education that would most likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be:

• Education: Equivalent to completion of the twelfth (12th) grade.
• Experience: One (1) year of experience performing clerical duties in an environment with frequent public contact.

Additional Information

Wondering what to expect during the recruitment process? Visit the City's Job Opportunities page.

SELECTION PROCESS

The following dates are tentative and subject to change based on the needs of the hiring department:

Deadline to Apply - August 12, 2026 at 5:00pm

Review of Minimum Qualifications - Ongoing

Panel Interviews - Week of August 23, 2026

Command Interviews - Candidates who pass the Panel Interview will be invited to an interview with San Leandro PD Command Staff.

The City of San Leandro is an Equal Opportunity Employer. For more information regarding ADA accommodations or Veteran's preference, please visit the City's employment FAQ's page.