Administrative Assistant

Job #: 790696 Title: Administrative Assistant Location: 180th Street New York New York Salary Range: $23.00- $24.00 Position: Administrative Assistant Description:

• Visitor Reception: Greet and welcome guests upon their arrival at the office, while providing a warm and welcoming environment. Direct them to the appropriate person or meeting room as necessary. Provide basic information to guests and the public about WSCAH's programs, services, and events. Assist in managing flow of visitors inside the warehouse facility.
• Communication Management: Answer, screen, and forward incoming phone calls, ensuring professional and courteous communication. Receive, sort, and distribute daily mail and deliveries
• Administrative Support: Provide basic administrative support as needed, such as scheduling, maintaining calendars, photocopying, faxing, filing, arranging lunch, coordinating with maintenance vendors, and purchasing and maintaining office supplies inventory. Organizing and maintaining electronic and paper filing systems. Assisting in the preparation and coordination of meetings, taking minutes as required
• Office Coordination: Maintain a tidy and organized reception, kitchen, and overall office area and coordinate with the facility's cleaning vendor. Ensure all visitors adhere to safety protocols and guidelines by following WSCAH policies and procedures. Assist in managing the flow of visitors inside the warehouse facility. ? Information Provision:
• Provide accurate information in-person and via phone/email. This may include information about the organization, directions, or general inquiries

Requirements:
Preferred Qualifications:

High school diploma or equivalent required; associate's or bachelor's degree preferred


At least 2 years of experience in a similar role

Strong verbal and written communication skills

Ability to multitask, prioritize, and manage time effectively

High level of professionalism and strong customer service skills

Experience with Microsoft Office Suite and Google Suite

Bilingual (English/Spanish) preferred The ideal candidate will also demonstrate:

A positive attitude, strong teamwork ethic and the ability to take complete ownership of responsibilities

The ability to work under pressure and time constraints as well as to handle several tasks simultaneously

The ability to be strategic, creative, and flexible in the planning and execution of goals and strategies

The ability to work well with people at all levels and to develop and maintain

Status : Full-Time, Non-Exempt (35 Hour Work Week) 8am- 4pm Hours could vary depending on the volume of work

Hours : Monday - Friday with occasional evening & weekend hours

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Job Type: Temp to Hire Post Date: 07/30/2024


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