Remote Administrative Assistant

Job Overview

Colaval is a leading manufacturer specialising in high-quality control valves and water treatment solutions for a diverse range of industrial applications. We are committed to providing professional technical knowledge and effective solutions to ensure our customers receive the best products and services. We are currently seeking a highly organised and proactive Remote Administrative Assistant to join our team on a Full-Time basis. The ideal candidate will be a self-starter with exceptional attention to detail, capable of providing comprehensive administrative support in a dynamic, remote environment. This role is crucial in ensuring the smooth and efficient operation of our daily business activities. This is a remote position, supporting our operations based in Bronx, New York, United States.

Salary: $45.00 - $60.00 USD per hour

Responsibilities

* Provide high-level administrative support to senior management and the wider team.

* Manage and maintain schedules, appointments, and travel arrangements.

* Prepare and edit correspondence, communications, presentations, and other documents.

* Handle incoming email and phone enquiries, acting as a first point of contact and directing them to the appropriate person.

* Organise and coordinate virtual meetings, including preparing agendas and taking minutes.

* Maintain and organise digital filing systems, ensuring documents are easily accessible and up-to-date.

* Assist with data entry, record maintenance, and the preparation of reports.

* Liaise with internal staff at all levels as well as external clients and suppliers.

* Perform general administrative duties to support the day-to-day operations of the company.

Qualifications

* Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar role.

* Excellent proficiency in the MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.

* Exceptional organisational and time-management skills with the ability to prioritise tasks effectively.

* Strong verbal and written communication skills with a high level of accuracy and attention to detail.

* The ability to work independently with minimal supervision in a remote setting.

* Discretion and confidentiality are essential.

* Experience within a manufacturing or industrial sector is advantageous but not required.

* Familiarity with online collaboration tools such as Microsoft Teams, Slack, or Zoom.

Benefits

Colaval is dedicated to fostering a supportive and rewarding work environment. We offer a competitive benefits package for our employees, which includes:

* A competitive hourly wage.

* Flexible working hours to promote a healthy work-life balance.

* Opportunities for continuous professional development and training.

* A collaborative and inclusive remote team culture.

* Paid time off and public holidays.