Project Specialist I

Position Responsibilities Draft fee proposals, project memos, correspondence, contracts, and schedules for professional services. Generate project accounting and labor reports. Prepare marketing related efforts. Schedule client meetings and record meeting minutes for review by Project Manager. Prepare billings to ensure payment compliance, set up projects in accounting systems, and maintain work plans in Vision for review with Project Manager and Project Accountant. Maintain records of certificates of insurance, both internally and externally. Facilitate progress action items during Construction Documents (CD), tender, and Construction Administration (CA) phases. Maintain, review, update, and archive project data in hard copy files, network drives, Google Drive, Salesforce, OpenAsset, and other mediums. Identify, organize, and implement independent administrative projects, meeting deadlines. Maintain multiple schedules, both individual and project specific. Complete expense reports, time cards, and team travel arrangements. Minimum Qualifications Desirable bachelor’s degree. Minimum 2 years of professional office experience working as part of a team. Experience in architecture, engineering, or construction highly desirable. Strong proofreading skills. Exceptional written and communication skills. Proven work ethic with ability to anticipate needs, serve clients, initiate decisions, and coordinate activities of others. Prior financial, accounting, or bookkeeping experience. Strong command of Google Workspace, Microsoft Word and Excel, and Salesforce. Benefits Medical, dental, vision, disability, and life & accident insurance. 401(k) matching and pre‑tax spending accounts. Hybrid/flexible schedules, paid family leave, paid vacation, backup child and elder care, employee assistance program. Professional development reimbursement for licenses, renewals, exam fees, and specialized in‑house career development. Compensation for this role is based upon experience, qualifications, location, and education and typically ranges from $70,000 to $80,000. We are proud to be an equal opportunity and affirmative action employer. #J-18808-Ljbffr