Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to support daily office operations in Boulder, Colorado. This Long-term Contract opportunity is ideal for someone who enjoys creating an organized, welcoming workplace while handling a wide range of administrative and front desk responsibilities. The person in this role will help keep business activities running efficiently by coordinating office logistics, preparing documents, and assisting employees, visitors, and leadership with day-to-day needs.

Responsibilities:
• Welcome guests and provide attentive front desk support, ensuring visitors and incoming inquiries are handled promptly and courteously.
• Receive, organize, and distribute incoming mail, packages, and deliveries to maintain smooth office communication and workflow.
• Arrange meeting spaces, support scheduling needs, and coordinate refreshments and room setup for internal gatherings and client-facing meetings.
• Monitor inventory levels and replenish office materials so teams have the supplies needed for daily operations.
• Work with building services and external vendors to address office upkeep, maintenance needs, and workplace-related requests.
• Create, format, and organize business documents, presentations, correspondence, and other administrative materials with accuracy and attention to detail.
• Maintain both digital and physical filing systems to support efficient recordkeeping and document retrieval.
• Assist with onboarding and offboarding coordination by preparing logistics, materials, and workspace-related needs for employees.
• Contribute to office events, special assignments, data entry tasks, and broader administrative initiatives that support the organization.• At least 3 years of experience in administration, office support, office coordination, or customer-facing business environments.
• Demonstrated ability to stay organized, manage details carefully, and handle multiple tasks effectively in a busy office setting.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Strong written and verbal communication skills, with a detail-focused approach to receptionist and inbound call responsibilities.
• Comfortable working onsite during regular business hours, Monday through Friday.
• Experience with administrative assistance, data entry, and general office operations.
• Ability to interact effectively with employees, visitors, vendors, and leadership in a courteous and service-oriented manner.
• Previous exposure to real estate, property management, construction, business services, or systems such as Yardi is a plus.