Project Coordinator

Job Description The Project Coordinator supports project management, overseeing day‑to‑day tasks and supporting everyday administrative duties for KDC’s construction projects. Pay and Benefits Competitive salary/hourly range $25.00 to $30.00, based on experience, and a comprehensive benefits package for full‑time employees. Medical insurance Dental HMO and PPO insurance Vision insurance Life/AD&D insurance Flexible Spending Accounts – Unreimbursed Medical and Dependent Care 401(k) retirement plan Vacation and Sick Time Holidays Core Competencies Attention to Detail Ensuring Accountability Fostering Communication Teamwork Essential Job Functions Approve invoices, verify job expense payments, and ensure proper cost codes. Assist with billings for customer invoicing and subcontractor payment. Assist with construction projects, working closely with the Project Team from inception to closeout. Assist with the coordination of acquiring required permits and deposits. Attend client meetings and prepare meeting minutes. Communicate with subcontractors and vendors for subcontracts, proposals, RFIs, change orders, billings, submittals, long‑lead items, and materials procurement. Coordinate airline travel, hotel reservations, and vehicle rentals. Coordinate duplication and distribution of construction plans. Compile project information to create and issue weekly client project reports. Establish and foster positive long‑term relationships with clients and subcontractors. Input schedule project information every Monday into Timberline and provide any weekly updates as needed. Issue purchase orders to the project team. Maintain a timecard with accurate project information daily. Maintain project logs—RFIs, submittals, rental, labor, and change orders. Maintain subcontractor list and updates project documents. Maintain project drawings and track plan revisions. Order materials and various project‑related items as requested by the Project Manager/Superintendent. Order temporary facilities, including storage containers, dumpsters, restrooms, equipment, and laborers. Request and assemble project close‑out documents from subcontractors. Request as‑built drawings from the project superintendent. Request or create project Job Books. Process and distribute project documents, including plan revisions, day‑to‑day correspondence, billings, drafting subcontracts, taking meeting minutes, and coordinating close‑out documents. Work safely and adhere to all aspects of the Health, Safety, and Environmental Program. Upon project completion, archive project documents. Assume other duties as assigned. Education, Experience, and Skills 1–3 years of relevant experience or equivalent. High school diploma or equivalent. Strong verbal and written communication skills. Notary qualification or willingness to obtain one. Strong multi‑tasking, attention to detail, organizational, and time management skills. Ability to foster relationships with customers, owners, subcontractors, and vendors. Strong data entry skills with accuracy. Self‑starter capable of working in a fast‑paced, team‑oriented environment. Passion, energy, persistence, positive attitude, and enthusiasm. Proficiency with Microsoft Office Suite. Ability to identify needs, remove barriers, and drive results. Respect for diversity of ideas, opinions, and people. Good common sense and applied logic. Valid state driver’s license with clean driving record and reliable transportation. Equal Opportunity Statement KDC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. #J-18808-Ljbffr Cirks Construction Inc