Executive Assistant

Executive Assistant

At AIG, we are reimagining the way we help customers to manage risk. Join us as an Executive Assistant to play your part in that transformation. It's an opportunity to grow your skills and experience as a valued member of the team.

We are seeking a highly adaptable, proactive, and service-oriented professional to support the Head of Western World while also serving as a key operational partner for the broader Scottsdale office. This role goes beyond traditional executive support and requires an individual who thrives in a fast-paced environment, enjoys wearing multiple hats, and can seamlessly balance executive administration, office operations, facilities coordination, and team support responsibilities.

The Executive Assistant role will interact with all levels of employees and all departments globally in various situations and must be courteous and respectful to all. The position will require general administrative assistance as well as analysis, reporting, and tracking of various events and activities. The ideal candidate will be able to demonstrate, under minimal supervision, the ability to perform clerical, administrative, and general office duties requiring advanced skills and significant experience.

Executive Support

• Provide direct administrative support to the Head of Western World and assist leadership team members as needed
• Coordinate logistics and communications for recurring leadership and All Hands meetings, including scheduling adjustments, materials, and meeting support
• Coordinate travel arrangements and manage itinerary changes when necessary
• Process expense reports and assist with light invoice processing and audit-related support
• Maintain professionalism and confidentiality when handling sensitive information and communications
• Assist with executive meeting preparation, presentations, reporting, and follow-up items

Office Management & Facilities Coordination

• Serve as a primary point of contact for office operations and day-to-day workplace needs
• Manage office vendors, service requests, deliveries, and facilities-related coordination
• Maintain kitchen, snack, beverage, and office supply inventory, including monthly ordering and restocking
• Coordinate catering and support onsite meetings, events, and team functions
• Assist with office organization, workspace readiness, and operational efficiency initiatives
• Track and manage company swag inventory and office materials
• Support basic procurement and invoice coordination activities as needed

What you'll need to succeed

• 1+ years direct experience supporting senior executives, preferably in a large, multi-national environment
• Bachelor's Degree preferred, or equivalent work experience
• Proven discretion, and demonstrated ability to assume autonomy and use independent judgement
• Detailed knowledge of MS Office software including Word, Excel, and PowerPoint
• Advanced ability to prioritize tasks and work with minimal supervision in a fast-paced environment
• Dependable, proficient in multitasking and extremely detailed oriented
• Ability to provide support with a highly specialized knowledge of administration, clerical, and managerial functions while maintaining confidentiality
• Excellent organizational, time management, written and verbal communication skills
• Knowledge of SAP, Concur, Ariba, SharePoint and Fieldglass a plus

Ready to maximize your impact? We would love to hear from you.

At AIG, we value in-person collaboration as a vital part of our culture, which is why we ask our team members to be primarily in the office. This approach helps us work together effectively and create a supportive, connected environment for our team and clients alike.

Enjoy benefits that take care of what matters

At AIG, our people are our greatest asset. We know how important it is to protect and invest in what's most important to you. That is why we created our Total Rewards Program, a comprehensive benefits package that extends beyond time spent at work to offer benefits focused on your health, wellbeing and financial security—as well as your professional development—to bring peace of mind to you and your family.

Reimagining insurance to make a bigger difference to the world

American International Group, Inc. (AIG) is a global leader in commercial and personal insurance solutions; we are one of the world's most far-reaching property casualty networks. It is an exciting time to join us — across our operations, we are thinking in new and innovative ways to deliver ever-better solutions to our customers. At AIG, you can go further to support individuals, businesses, and communities, helping them to manage risk, respond to times of uncertainty and discover new potential. We invest in our largest asset, our people, through continuous learning and development, in a culture that celebrates everyone for who they are and what they want to become.

Welcome to a culture of inclusion

We're committed to creating a culture that truly respects and celebrates each other's talents, backgrounds, cultures, opinions and goals. We foster a culture of inclusion and belonging through learning, cultural awareness activities and Employee Resource Groups (ERGs). With global chapters, ERGs are a cornerstone for our culture of inclusion. The talent of our people is one of AIG's greatest assets, and we are honored that our drive for positive change has been recognized by numerous recent awards and accreditations.

AIG provides equal opportunity to all qualified individuals regardless of race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories.

AIG is committed to working with and providing reasonable accommodations to job applicants and employees with disabilities. If you believe you need a reasonable accommodation, please send an email to View email address on click.appcast.io.

Functional Area: AS - Administrative Support Western World Insurance Company