Billing Specialist

Job Summary

A corporate accounting team in Irvine, CA is seeking a detail-oriented Billing Specialist for a contract opportunity expected to last a minimum of 6 months and up to 1 year. This role is ideal for an experienced billing and accounts receivable professional who enjoys working with Excel, researching billing details, managing invoice accuracy, and supporting client-facing accounting processes.

The Billing Specialist will play an important role in managing HOA client billing, credit card billbacks, monthly management fee invoices, payment application, and accounts receivable follow-up. This is a strong opportunity to join a collaborative accounting environment where accuracy, organization, communication, and dependable teamwork are highly valued.

Key Responsibilities

- Manage incidental billing to HOA clients, including reviewing activity reports, preparing importable billing data, generating invoices, and preparing supporting attachments.
- Process credit card billbacks for client-related charges, including identifying applicable transactions, applying processing fees, preparing billing import sheets, and generating invoices.
- Generate monthly management fee invoices, payroll pass-through invoices, employment cost invoices, fee adjustments, and client concessions.
- Track billing adjustment requests, ensure approved adjustments are completed timely, and resolve client billing questions or discrepancies.
- Record payments received, apply payments accurately to client accounts, initiate client billing payments, and reconcile amounts pulled.
- Monitor, report, and follow up on outstanding accounts receivable balances while supporting ad-hoc accounting projects as needed.

Compensation and Benefits

- Pay Range: $26.00 to $32.00 per hour.
- Job Type: Contract/Temporary.
- Expected Duration: Minimum of 6 months and up to 1 year.
- Schedule: 9:00 AM to 5:00 PM.
- Location: Irvine, CA.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Manage HOA client billing, incidental billing, monthly management fee invoicing, and payroll pass-through invoicing.
- Prepare billing imports, invoice documentation, credit card billbacks, and billing adjustment tracking.
- Record and apply client payments, reconcile payment activity, and monitor outstanding accounts receivable balances.
- Research and resolve client billing issues while supporting accounting team projects.

- At least 4 years of experience performing billing and accounts receivable duties.
- Advanced proficiency in Microsoft Excel.
- Strong accuracy, attention to detail, and ability to work under deadlines.
- Excellent time management, multitasking, and organizational skills.
- Strong written and verbal communication skills.
- Customer service-oriented approach with the ability to resolve billing questions professionally.
- Ability to support accounting team members and assist with special ad-hoc projects as assigned.

Preferred Qualifications

- Background in property management, real estate, HOA accounting, or construction-related billing.
- Experience working with fee schedules, client billbacks, invoice imports, and accounts receivable follow-up.
- Familiarity with processing high-volume billing data from multiple internal and external sources.